Studio Coordinator

Gensler - Charlotte, NC3.8

ContractEstimated: $33,000 - $45,000 a year
The Gensler Charlotte office is seeking a personable and enthusiastic individual to join our team as a Studio Coordinator, acting as an ambassador and anchor for the studio, providing direct administrative support to the Studio Directors, Principals and design professionals.

The ideal candidate should have the leadership skills to juggle the day-to-day operations of the studio as well as manage meetings, events and initiatives throughout the office. Candidates should be well organized, thoughtful and service oriented. In addition, candidates should be able to take ownership of tasks and exhibit a high level of initiative and follow-through in a dynamic environment. Cross-function and team collaboration is an important aspect of this position.

What You Will Do

Support Studio Directors and Principals with all administrative needs, including scheduling meeting, answering phones, travel arrangements, expense reports, correspondence, etc.

Assist Studio Directors with operational aspects of running the studio including, but not limited to, organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation, Performance Development Plan coordination, etc.

Assist Studio Directors and studio with administrative aspects of projects including: project work and client coordination, design and image work for project proposals, qualifications, contracts, meeting notes, project filing, design standards manual, marketing materials, internal/external presentations, and awards submissions.

Assist with the collection of consultant and billing invoices.

Maintain a clean, organized studio space both physically and digitally.

Work with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.

Serve as back-up for reception and other Studio Coordinators.

Other administrative duties as assigned.

Your Qualifications

Must have at least 2 years of experience in an administrative support role

Experience in a professional services firm preferred

Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook)

Knowledge of Adobe InDesign required - Photoshop, Illustrator, Acrobat a plus

Strong attention to detail and the ability to multi-task and prioritize required

Must be organized, efficient and enjoy working with a team

Excellent verbal and written communication skills

Ability to communicate and interact effectively with all levels of management

Exceptional customer-service orientation

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Gensler is an Equal Opportunity Employer and participant in the U.S. Federal E-Verify program. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply.