Administrative Officer

Kansas Juvenile Correct. Cmplx - Shawnee County, KS (30+ days ago)


Job Description:
The Kansas Juvenile Correctional Complex (KJCC) is seeking highly qualified applicants for the position of Administrative Officer, KJCC– Topeka, KS. This position provides administrative support to the facility Superintendent and Deputy Superintendent including scheduling meetings, maintaining calendars, directing calls to appropriate staff, screening calls, attending meetings and taking minutes upon request, and drafts correspondence, memos, and reports. Collects and verifies data to create routine agency reports and specialized reports as requested. Using customer service skills, establish and maintain effective communication with internal and external customers.

Salary: $16.56/hr. to $19.65/hr.depending on qualifications. Unclassified (At-Will), Full-Time, Nonexempt, Benefits Eligible.

This position, while performing functions in areas of responsibility, will promote and support satisfactory and harmonious relationships among all staff in all areas of the facility. Provides administrative support to the Superintendent and Deputy Superintendent by scheduling meetings, maintaining calendars, directing calls to appropriate staff, screening calls, attending meetings and taking minutes upon request, and drafts correspondence, memos, and reports from minimal information. Provide calendaring support to the KJCC Conference Room. In a timely manner, handle requests from employees, juvenile offenders, DOC, the public and other agencies and law enforcement officials. Maintains the utmost confidentiality of our juvenile offenders when dealing with the public, parents, guardians, relatives of juvenile offenders, or employees of KJCC and DOC. Collects and verifies data to create routine agency reports and specialized reports as requested. Gather information from all departments to include in the facility annual report each year. Other related duties as assigned by the Superintendent. This will include facilitating teamwork, encourage and recognize contributions of others, present new ideas, and demonstrate to all employees the office of the superintendent’s willingness to negotiate and seek consensus. Using customer service skills, establish and maintain effective communication with internal and external customers. Obtains on-going training to maintain and update professional skills as a condition of employment. Provides training as requested or as needed through Staff Development. When requested, provides assistance and support to other departments.

**Must be capable of performing Essential Functions (See attached to Position Description)
***Regular and predictable attendance is an essential function of this position.

Minimum Requirements:
Three years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.

Preferred Skills and/or Qualifications:
Proficiency in word processing, database and spreadsheet applications, and English grammar and punctuation, and ability to take and transcribe meeting minutes. Prefer knowledge of legal processes and of the Kansas Juvenile Code and Kansas Statutes.

HOW TO APPLY: The application process has 4 REQUIRED STEPS.
STEP 1: Register by completing the online Personal Data Form at http://da.ks.gov/ps/aaa/recruitment/jobsteps.htm (Skip this step if you already have an Applicant ID number.)
STEP 2: Complete the official State of Kansas application form at http://da.ks.gov/ps/aaa/recruitment/intro.htm
STEP 3: Submit your online application to the Kansas Juvenile Correctional Complex
STEP 4: Submit additional required documents to Recruiting at the Kansas Juvenile Correctional Complex.
Include your name and job requisition number on all correspondence when submitting documents. Your application will be considered incomplete and you may be found ineligible if you fail to submit all required documentation by the closing date of the vacancy announcement.

Required Documents:
Online State of Kansas Application form (send to Kansas Juvenile Correctional Complex)

Copy of driver’s license, Resume, Cover Letter, and Kansas Tax Clearance Certificate and Applicant paperwork (which will be emailed once application for job is received) to: KDOC_KJCC_Recruiting@ks.gov

KANSAS TAX CLEARANCE CERTIFICATE REQUIRED: Each applicant applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website at http://www.ksrevenue.org/taxclearance.html A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. Applicants are responsible for submitting a valid certificate with all other application materials to the hiring agency. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact 785-296-3199.

Recruiter Contact Information:
Angie Krahe
Phone: 785-354-9811
Fax: 785-354-9877
E-mail: KDOC_KJCC_Recruiting@ks.gov

Agency Information:
Kansas Juvenile Corrections Complex
1430 NW 25th St.
Topeka, KS 66618

How You Will Be Evaluated:
Once you complete and submit your application materials, your application will be reviewed to ensure you meet the minimum and any necessary special requirements. Next, your application will be evaluated and rated based on preferred competencies and criteria for the position.

What To Expect Next:
After your application is evaluated and ranked, you may be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome after the selection process is complete. You may call or email the recruiter contact listed to inquire about your application.

Individuals with disabilities are encouraged to contact the agency recruiter if reasonable accommodations are needed for any part of the application or hiring process.

The Kansas Juvenile Correctional Complex is an Equal Opportunity Employer.

Find out more about us at our website