Administrative Assistant - Academic Affairs - (Part

Southeastern Community College - Burlington, IA (30+ days ago)4.2


Provide general office support for the Executive Assistant to the Vice President of Academic Affairs, Director of High School Relations, Academic Affairs, including managing the schedule of the Executive Dean as determined by the Executive Assistant. This position will serve as the first point of contact in Academic Affairs, coordinate activities, maintain records and files, compile reports and communicate with various types of people. Must be attentive to details with the ability to exercise good judgment. Duties include but are not limited to: create and maintain decision-support systems using complex spreadsheet data, track project deadlines/timelines including those related to institutional accreditation, data-entry, mailings, filing, and serve as recording secretary for divisional and/or institutional committees including Curriculum, AQIP and special project support.

This is a part-time position (1,040 hours) with an hourly wage of $14.47. General work hours will be Monday – Friday 10:00 am to 2:30 pm.
Pro-rated benefits include single ($500 deductible) medical insurance, $50,000 life insurance, and long-term disability, paid sick leave, vacation and participation in IPERS or TIAA retirement plan.

Terms of employment are per bargaining agreement between SCC Board of Trustees and the SCCESA, employment contract and relevant policies and guidelines of the Board of Trustees.

Essential Duties Summary
Responsibilities:
• Commitment to the comprehensive community college mission and philosophy.
• Follow college policies and procedures.
• Secretarial, clerical, and receptionist duties as assigned by the Executive Assistant, , Director of High School Relations and the Executive Dean, including answering the telephone, greeting visitors, and scheduling appointments.
• Assist Executive Assistant with maintaining the Academic Affairs website.
• Provide support for AQIP including serving as recording secretary for the AQIP Committee.
• Collect, maintain, track, and post syllabi from faculty.
• Collect and maintain documentation for various Academic Affairs processes such as internships and special project courses.
• Serve as recording secretary for divisional and/or institutional committees as assigned by the Executive Assistant to the Vice President of Academic Affairs.
• Assist Dean of Arts and Sciences, Executive Assistant, Department Chairs, Program Coordinators, and other Academic Affairs managers (Director of High School Relations, Scheduling Specialist, etc.) with the course catalog, and other documents for online and print-based publication.
• Support Academic Affairs processes through data-entry, mailings, filings, preparation, ordering and distribution of materials. Conduct research relevant to routine responsibilities and assigned tasks.
• Other duties as assigned.

Required Qualifications
Qualifications and Experience:
• Education:
o High School diploma/equivalent required.
o AA degree or AAS in Office Administration desired.
• Experience:
o Minimum three years related experience in office administration required; experience in a higher education office setting strongly preferred.
o Understanding of basic mathematical functions including the ability to develop and error-check formulas.
o Excellent grammar and punctuation skills required.
o Understanding of SCC’s credit curriculum preferred.
• Excellent interpersonal and communication skills, including telephone etiquette appropriate for a professional workplace.
• Adept in the use of productivity software applications equivalent to Microsoft Office, with fluency in Word, Excel, and Outlook.
• Ability to learn and develop competency in SCC’s content management system (Omni Update) and administrative software (Ellucian).
• Keyboarding proficiency and accuracy in proofreading required.
• Ability to:
o Learn and apply SCC policies and procedures, especially those of Academic Affairs.
o Operate standard office equipment and manage filing system.
o Learn and develop competency in new software applications.
o Maintain strict confidentiality.
o Work well under pressure, manage multiple tasks, prioritize and complete in a timely manner.
o Support the work of, and/or report to multiple individuals.
o Work independently and be a self-starter, including conducting research relevant to routine responsibilities and assigned tasks.
o Work effectively, cooperatively, and cordially with people in various situations.
o Maintain a professional and courteous demeanor while effectively dealing with varied and stressful situations.
• Valid driver’s license.

Preferred Qualifications
Qualifications and Experience:
Education:
o High School diploma/equivalent required, AA degree or AAS in Office Administration desired.

Experience:
o Minimum three years related experience in office administration required; experience in a higher education office setting strongly preferred.
o Understanding of basic mathematical functions including the ability to develop and error-check formulas.
o Excellent grammar and punctuation skills required.
o Understanding of SCC’s credit curriculum preferred.
• Excellent interpersonal and communication skills, including telephone etiquette appropriate for a professional workplace.
• Adept in the use of productivity software applications equivalent to Microsoft Office, with fluency in Word, Excel, and Outlook.
• Ability to learn and develop competency in SCC’s content management system (Omni Update) and administrative software (Ellucian).
• Keyboarding proficiency and accuracy in proofreading required.
• Ability to:
o Learn and apply SCC policies and procedures, especially those of Academic Affairs.
o Operate standard office equipment and manage filing system.
o Learn and develop competency in new software applications.
o Maintain strict confidentiality.
o Work well under pressure, manage multiple tasks, prioritize and complete in a timely manner.
o Support the work of, and/or report to multiple individuals.
o Work independently and be a self-starter, including conducting research relevant to routine responsibilities and assigned tasks.
o Work effectively, cooperatively, and cordially with people in various situations.
o Maintain a professional and courteous demeanor while effectively dealing with varied and stressful situations.
• Valid driver’s license.

Physical Demands
Must have the ability and mobility to serve a rural service area; some travel within the SDR 16 required.

Occasional evening work required.

Posting Detail Information

Posting Number
AS071P

Open Date
06/12/2018

Close Date

Open Until Filled
Yes

Special Instructions to Applicants
Please answer the screening questions and make sure and upload your resume, cover letter and transcripts in order to be considered for the position. Thank you.