Accounts Receivable Specialist

The Real Seal, LLC - Schaumburg, IL

Full-time | Part-time

Basement Waterproofing company seeks Accounts Receivable Specialist to create daily invoicing for scheduled jobs, process payments, job costing, maintain all company accounts in QuickBooks, and follow-up with customers to pay invoices. There is some flexibility in hours. Minimally part-time, but has the potential to become full-time as we continue to grow and expand our business.

Who are we? A growing Basement Waterproofing company that excels at customer service and satisfaction. We have a commercial space in Schaumburg close to 390. Positive and fun work environment. Be a part of significant growth!

Job Duties (not an exhaustive list):

  • Daily invoicing for jobs
  • Matching & applying payments to invoices
  • Processing payments through our payment gateway
  • Closing out jobs in our CRM system
  • Collecting customer payments in accordance with payment due dates
  • Following up on open invoices and collection calls
  • Reconciling general ledger accounts
  • Developing, implementing, and maintaining A/R accounting policies and procedures
  • Responding to customer questions and resolving issues
  • Job costing for materials and time data entry
  • Assist with bi-monthly sales commissions
  • Assist with payroll duties
  • Work inconjunction with Customer Service Team for invoicing
  • Maintain customer records and files with accuracy

What we’re looking for:

  • Experienced with QuickBooks - minimum 2 years experience
  • Someone who is able to think quickly on their feet and go with the flow in a variety of different situations
  • Capable of dealing with a variety of different people, personalities, and needs
  • Technologically savvy – we use internet-based CRM software, QuickBooks, Microsoft 365, maps software, etc.
  • Organizational skills
  • Detail Oriented
  • Flexibility in Work Time
  • Positive Attitude, Energy, and Personality
  • Willingness to learn new skills
  • Works well with a team and individually
  • Excellent written and verbal communication skills
  • Adaptability and flexibility to make our processes better every day
  • Reliable
  • Punctual
  • Positive
  • Proper Customer Service EttiquetteWe will fully train on-site and provide everything you need to succeed. We pride ourselves on our honesty, treating every customer and employee as family. Welcome home.


  • 401k, 4% company match
  • Health, Dental, Vision, company pays half your premium
  • Vacation (highly encouraged)
  • Competitive Pay
  • Numerous company functions/dinners/celebrations. We're a tight-knit group!

What do you think? Are you ready for the last job you'll ever have?

Job Types: Full-time, Part-time

Salary: $15.00 to $18.00 /hour


  • Accounts Receivable: 1 year (Required)
  • QuickBooks: 2 years (Required)


  • High school or equivalent (Preferred)


  • Schaumburg, IL (Preferred)