Regular Full-Time contract position at the IRS Facility in Memphis, TN for a contact providing Facility O&M services for MIRSC’s 24/7 operation including facilities management, operation, maintenance, service, repair, minor construction/alteration service for buildings, structures, grounds, roads and parking lots, utilities and related support systems and equipment. The Computerized Maintenance Management System (CMMS) Administrator will manage the CMMS database entry and report preparation.
Essential Duties & Responsibilities
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.
Under the Project Manager, the CMMS Administrator is responsible for the smooth operation of the Work Control Center. As such, the CMMS Administrator:
Manages and troubleshoots the CMMS.
Follows data entry standards used in the CMMS. Establishes, reassigns, revises or deletes records in key data tables in response to system user or customer requirements.
Develops and manages standards/procedures used for entering facility-wide information, and setting system defaults for each building system.
Coordinates with the shift supervisors to facilitate the importing and exporting of equipment, inventory and other data.
Prepares documentation of inventory, workorders, and other items used in monthly reports.
Maintains hardcopy records for easy recovery and provides them to government personnel as needed.
Prepares and oversees workorders and coordinates with the Project Manager, Deputy Project Manager for maintenance, purchasing, and inventory to support the maintenance function including the establishment and maintenance of equipment master, labor, and inventory records.
Communicates with COR with Project Manager on workorder status and ensures that workorders are input within the required parameters.
Performs other duties as assigned.
High School Diploma, or equivalent.
5 years of experience working in fast-paced office environment.
2 of those years working on a CMMS for a large facility.
The CMMS Administrator must be organized and efficient and able to handle complex data-input with little to no errors.
High level of proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
CMMS Administration experience
Able to work with minimum supervision
Ability to work a flexible schedule
Familiarity of SharePoint
Federal government project work experience
Experience with and knowledge of Alaska Native Corporations.
Pursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.
Physical Demands (Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.)
Periodic sitting, using hands/fingers requiring dexterity and coordination to handle files and single pieces of paper, reaching with hands and arms for items above and below desk level, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus); walking from place to place within the office and throughout the project with occasional use of stairs and no elevator available; bending, pushing, pulling, and standing for up to 2 hours; occasional lifting of up to 25 pounds such as small office equipment, files, stacks of paper, reference and other materials.
Work is often performed in an office or worksite setting with the ability to speak and receive phone communications often.
Work requires computer usage with strength, dexterity, coordination and visual acuity to use keyboard and video display terminal and other office equipment.
Supervises 1-2 employees
The work environment characteristics described in this job description are representative of those an employee encounters while performing the Essential Duties and Responsibilities of this job.
Field work may be required. While outdoors may be subject to various work site conditions, confined spaces, changes in temperature, weather conditions and noise levels.