Purchasing Coordinator

The New Home Company - Roseville, CA (30+ days ago)4.5


Are you a friendly, professional and energetic multi-tasker? Are you passionate about doing your job with excellence? Do you want to be a part of a team that builds better lives? The New Home Company is looking for a team player to join our Purchasing team in Roseville, CA!

Position Job Title: Purchasing Coordinator

FLSA Status: Hourly Non-Exempt

Position Summary: Maintains accurate, up-to-date contract information, manage change orders, and provide clerical support to the Purchasing and Operations disciplines.

Information Management:
Generate and maintain all contract files and ensure each one contains all necessary documentation.
Generate and distribute contracts, amendments, pay schedules per phase, purchase orders and change orders to all Trade Partners.
Distribute start packages, which consists of sequence sheets, color schemes, construction schedule, preliminary notice information and releases to Trade Partners with each contract.
Assist with tracking trade partner insurance.
Create and update contract log with mailed and receipt date of contracts and amendments.
Create and update Site Manager’s scope of work binder for each project.

General Administrative Duties:
Compose and type routine correspondence, including letters, contracts, addendums, purchase orders and change orders.
Answer and screen incoming telephone calls, assist callers whenever possible by providing appropriate information and taking messages as necessary.
Provide leadership to team members by modeling the company values, vision and operating principles.
Assist A/P and Trade Partners with billing issues.
File documents as necessary.
Position Qualifications

Education: Bachelor’s Degree Preferred

Experience: Three years minimum experience in an administrative assistant or comparable position with experience in a purchasing department strongly preferred.

Skills:
Must be detail-oriented, organized and follow tasks through to completion.
Able to manage time wisely and work within deadlines.
Strong written and verbal communication skills.
Flexible, able to anticipate, prioritize and multi-task.
Must be computer literate, with intermediate experience in Windows, Word, and Excel & Access preferred.
Ability to type at least 45 wpm.
Ability to operate 10-key by touch.
Capable of working independently and as part of a small, tightly knit team.
Ability to perform the essential functions of the job in accordance with corporate requirements and professional business practices.
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Similarly, the work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Activities

Bending
Lifting From 1 (lbs) to 15 (lbs)
Reaching
Seeing
Hearing
Repetitive Motion (i.e. Gripping)
Typing
Talking

Environmental Factors

Normal Office

Noise Level:
Low to Moderate (Corporate/Sales Office Environment)

The New Home Company retains the discretion to add or change job duties at any time.