This individual is responsible for the planning, scheduling, tracking, invoicing and coordinating of cafe projects as they relate to budgeting, cost control, design and construction. He/She also acts as the primary contact for the team responding to and forwarding inquiries as required. He/She will also liaise with Shared Services / Purchasing team, to capitalize on FFE and equipment spend.
Assist Director of Design and Construction and Construction Managers in all phases of the project
Coordinate weekly project meetings, distribute project and schedule updates
Distribute schedules and capex budgets as needed to internal stakeholders
Administer all contracts, change orders and PO’s to contractors, consultants and vendors. Route and distribute as appropriate
Invoices and Pay Applications – review for accuracy, code, track, process all invoices for projects.
Reconcile costs in e-Builder program against Lawson
Work with PM’s to update project forecasts.
Create/distribute cost reports and spend projections monthly.
Update monthly capital spend reports for Finance
Work with Designers and Construction Manager to obtain bids and quotes for FF&E
Order all FF&E and work with CM and GC to coordinate deliveries
Maintain files for current and historic projects.
Assist with close out process and ensure all contracts are closed and invoices are paid at end of project
Work with Shared Services and Development to find crossover FFE and vendors to maximize savings on common equipment and practices.
Coordinate operations between departments.
Provide employees with tools and supplies needed for success.
Attend client functions and designated parties to provide support and representation of the department.
Know, understand, and practice (with energy and enthusiasm) the mission, values, mottos, culture and spirit that make Hard Rock unique.
Work as a team, helping all departments to complete the required activities or projects that ensure we achieve successful events or outcomes reflecting the brand.
Maintain high morale.
Operate ethically to protect the image of Hard Rock.
Utilize programs designed to help Save the Planet.
Understanding the Business – Functional/Technical Skills, Technical Skills, Customer Focus, Drive for Results
Making Complex Decisions – Intellectual Horsepower, Problem Solving, Decision Quality
Creating New and Different – Strategic Agility
Getting Organized – Time Management, Organizing, Planning, Priority Setting, Timely Decision Making
Managing Work Processes – Process Management, Managing Through Systems
Communicating Effectively – Written Communication
Getting Work Done Thru Others – Interpersonal Savvy
Acting with Honor and Character – Integrity and Trust, Ethics and Values
Being Open and Receptive – Patience, Listening, Composure
Minimum of 3 years of coordinator experience in a design and/or construction field
Degree in Accounting, Construction Management, preferred.
Familiarity with a construction cost tracking program i.e. e-Builder.
Strong accounting knowledge
Strong verbal and written skills.
Background in planned work or facilities projects.
Strong computer skills including Excel, MS Project, E-Builder or other Project Tracking Programs.
Ability to work for several people in meeting their needs.
High energy self-starter.
Must possess strong communication and listening skills, excellent reading and writing.
Comprehend professional language, either written or spoken, to communicate.
Ability to effectively present information in one-on-one and small group situations to other employees of the organization.
Multiple language abilities a plus, fluency in English required.
Ability to move throughout the Corporate Headquarters (standing, walking, kneeling, bending) for extended periods of time.
Ability to sit for extended periods of time.
Ability to make repeating movements of the arms, hands, and wrists.
Ability to express or exchange ideas verbally and perceive sound by ear.
Ability to obtain impressions through the eyes.
Manual dexterity, hand-eye coordination, and ability to work with hand above shoulders.
Ability to occasionally, regularly, frequently move objects (lift, push, pull, balance, carry) up to 10 pounds.
Ability to turn or twist body parts in a circular motion.
Ability to tolerate exposure to a loud/noisy environment.
Ability to travel via auto or airplane for extended periods of time.