Commercial Construction Administrative Assistant

Bancroft Construction Company - Princeton, NJ (30+ days ago)

Job Description: Construction Administrative Assistant.

  • Provide a full range of administrative and clerical support for the entire project team.
  • Creating and managing all invoicing to the Owners (AIA’son a monthly basis.)
  • Prepare monthly draw requests thru our on line program “TEXTURA”
  • Contract Administration: create, produce and execute all Owner meeting minutes, letters of intent and contracts. Setting up and maintain job starts/buyouts.
  • Creating/maintain master filing system on shared drive for project team.
  • Process RFI’s, purchase orders, subcontractor change orders, drawings & specifications, drawing logs and punch lists.
  • Supports the Project Managers maintain their calendars and schedule meetings, etc.
  • Being the liaison between our staff, Home Office, Clients and subcontractors.
  • Prepare and execute bid packages from preconstruction to turnover.
  • Work on several different closeout databases for Engineering Turn Over documents
  • Oversee FTP and/or a drop box.
  • Closeout documentation from Owner, Subcontractors and A/E to follow up and track projects from inception to completion
  • Answering phones and assisting in all areas of administrative support when necessary.

Job Requirements:

  • Excellent working knowledge of Excel, Outlook and MS Office.
  • Knowledge ofPROLOGa plus but not necessary
  • IMPECABLE communication skills both written and oral are necessary
  • Prior experience in Construction Management is a big plus
  • Ability to handle multiple issues/projects and support multiple employees
  • Ability to work well as a team under pressure
  • Punctual, Diligent and work well individually and as a Team.

This potential individual should have a minimum of 5+years of office services and organizational experience.

Candidate will have 2+ Years of experience in a construction office or related trade office.

Compensation is based completely on experience. Please forward resume and cover letter for consideration.

References are required.

Job Type: Full-time


  • construction office: 1 year
  • office: 2 years