The Contractor shall provide procurement-related support for the TSA Office of Information Technology (OIT), Business Management Office (BMO). Support will encompass IT acquisition services in support of TSA's OIT and component office's business activities. These services will include the review and auditing of the completeness of IT procurement acquisition supporting documentation packages and to facilitate and coordinate the evaluation review process. The contractor shall act as a BMO IT Programs and Acquisition liaison for the TSA.
Information Technology Acquisition Review (ITAR) process. The liaison/contractor shall review the SOW for basic data elements not limited to the period of performance and will forward the statement of work to the designated ITAR evaluators who will perform a review of the content and accuracy of the SOW's language ensuring alignment with TSA and DHS policies and mandates in the following areas: Enterprise Architecture, Office of Privacy, Office of Accessible Systems and Technology (OAST) 508 Compliance, IT Cyber-Security, Software and Hardware Management, and Program alignment. The contractor shall not be responsible for reviewing the documentation for the content or analysis of the above areas. The Contractor shall provide all professional and technical services necessary to perform the requirements specified herein.
The Contractor shall provide acquisition support, including the following activities:
a) The Contractor shall maintain a registry of all IT Acquisition procurement requests and the receipt of applicable supporting documentation (e.g., statements of work, certified funding documents, ) in accordance with Federal, departmental and agency appropriation laws, regulations and procedures.
b) The contractor shall maintain a registry of all procurement-related communications to and from the originator ensuring the compilation of a completed PR
c) The Contractor shall document and maintain the associated ITAR process' standard operating procedures in an up-to-date and current
d) The Contractor shall maintain the system of records of procurement transactions to support timely reconciliations, internal controls and financial audits
e) The Contractor shall record receipt of IT Acquisition Requests and supporting documentation and facilitate the review process of acquisition procurement documentation by TSA evaluation
f) The Contractor will receive the following documentation on a daily or intermittent basis for review by the DHS and/or TSA Evaluation teams (this list is not all inclusive):
1) IT Acquisition Checklist
2) Statement of Work, Statement of Objectives, Performance Work Statement, Bills of Material
3) Independent Government Cost Estimate (IGCE)
4) Market Research
5) Funds Certified PR
6) PR Fact Sheet
7) Justification and Approval (J&A)
g) The contractor shall distribute the IT acquisition procurement documentation to the ITAR team Subject Matter Expert's (SMEs) for their thorough review and comment; coordinate the return and reconciliation of deficient documents through written and oral communications to IT acquisition originators; and as procurement packages are approved by the DHS CIO or TSA CIO, the contractor shall route the completed purchase documents and the CIO approvals to the Office of Acquisition
Contracting Officers for further procurement processing.
h) The TSA ITAR Evaluation Teams have ten (10) business days to review and approve ITAR requests valued at less than $2.5M and the DHS OCIO lTAR Evaluation Teams have ten (10) business days to review and approve ITAR requests equal to and greater than $2.5M as referenced by the Department of Homeland Security (DHS) Management Directive (MD) 142-02 and the TSA Management Directive 15.
The Contractor shall also:
i) Assist in the planning of the acquisition activities, which includes the development of acquisition schedules and tracking of the acquisition activities on the The Contractor will report all schedule activity status to the PMO acquisition lead.
j) Provide guidance on acquisition related guidelines and requirements, to include the need to understand current acquisition mandated levels of approvals required, required acquisition documents, and the acquisition The contractor shall assist in going through the complete acquisition process, from requirements development through contrast award. The Contractor shall be well versed on FAR, DHS, and TSA acquisition guidelines and regulations, for high dollar acquisitions. This includes familiarity with Acquisition Plans (APs). Single Acquisition Management Plans (SAMPs) and Clinger-Cohen requirements.
k) Participate as an advisor on acquisition The Contractor shall provide evaluation assistance in the areas of expertise listed in the Performance Work Statement as it relates to review of proposals submitted by sustainment Contractors.
l) Maintain effective version control on all documentation developed and maintained. All personnel proposed for this task do not have the capability to be leveraged to perform other tasks.
The contractor shall provide skilled staff to support the TSA Business Management Office, IT Programs and Acquisition Branch's IT Acquisition Review (ITAR) process in compliance with the DHS OCIO ITAR and TSA Office of Information Technology requirement. The DHS MD 142-02 and the TSA MD 300.15 direct the collection, review and approval by the TSA CIO and DHS CIO of all IT-related acquisition procurements. The contractor shall act as a point of contact to facilitate this effort and must be able to perform the requirements set forth in this task order.
m) The Contractor shall update and maintain the following ITAR This list is current as of the development of this SOW and should not be considered all-inclusive.
1) The Contractor shall report TSA's less than $2.5M IT procurements via input of the individual purchase request data into the DHS online form.
2) The Contractor shall input TSA’s greater than or equal to $2.5M IT procurements into the DHS online form.
3) The Contractor shall maintain and update the Daily Input to the ITAR Cumulative PR status report for all IT purchase requests.
4) The Contractor shall maintain and update the Daily ITAR PR Status Report which currently includes the following tabs: Snapshot of PRs in Process, PRs sent to OA, Glossary, Cumulative PR Status, Awarded PRs, Metrics, and Charts.
5) The contractor shall provide IT procurement ad hoc reports as directed by the government ITAR Lead, the IT Programs and Acquisition Branch Chief, or the COR. The BMO in collaboration with the Office of Acquisition utilizes these reports for the management of TSA IT Acquisition procurements.
Technical and Management Resources, Inc. is an Equal Opportunity Employer and does not discriminate with regard to race, color, religion, sex, age, national origin, disability, or Vietnam veteran status. This policy affirms TMR’s commitment to the principles of fair employment and the elimination of discriminatory practices. We encourage all employees to take advantage of opportunities for promotion as they occur.