The Senior Paralegal is responsible for the support and coordination of a broad range of administrative functions required for the ongoing effectiveness of the Office of the Corporate Secretary. The position primarily is responsible for providing legal paraprofessional and related administrative support to the Corporate Secretary. The candidate must be proactive, creative and possess strong administrative background and excellent communication skills. The candidate also must be detail-oriented with strong interpersonal skills enabling them to work and respond to members of the Board of Directors, C-level executives and senior executive leadership in a timely and efficient manner. Finally, the Senior Paralegal, Office of the Corporate Secretary must be able to handle confidential and sensitive information and demonstrate sound judgment with regard to the processing of such information.
This Paralegal must focus on and be an expert in Microsoft Word, PowerPoint, Excel and Outlook with the ability to learn new software programs with ease; prior experience with Diligent Boards or similar online information portals is a plus. Organization and communication skills must be outstanding with the ability to prioritize, be flexible and change direction as appropriate.
Primary role activities include the following:
Provide direct support to the Board of Directors by providing meeting information, preparation of meeting materials, proofing meeting documents before posting, scheduling presenters, coordinating travel and processing expense reports for Independent Directors;
Develop and implement the meeting material production schedule for internal management to ensure timely preparation and review of all management presentations and other documents for the Board and Committee meetings;
Coordinate and liaise with senior management, business partners and support staff to obtain necessary information in the preparation of Board and/or Committee meetings and special projects;
Act as an administrator for Diligent Boards, an online information portal. This includes the training of new users, monitoring/tracking of all user access and activity for Board, Committees and subsidiaries to maintain a secure environment for confidential and privileged information;
Assist in drafting, distributing and management of meeting minutes, written consents and secretary certificates for the parent Board, its Committees and subsidiaries;
Assist in the Annual Election of Directors process, including filing appropriate notifications with the state and notifications to our policy holders;
Coordinate the on-boarding of new Directors and members of the Executive Leadership Team. This includes preparing orientation schedules and materials, fulfilling state mandated requirements such as updating the Jurat, filing biographical affidavits, fingerprinting and third party verifications, as necessary;
Provide administrative support to the Corporate Secretary;
Oversee administrative support of the Office of the Corporate Secretary; and
Conduct research and special projects, as necessary.
Secondary and core role activities include supporting, managing, and completing special projects as determined by the Office of the Corporate Secretary.
This role will report to the Senior Vice President and Corporate Secretary
Strong analytical and organizational skills with close attention to detail.
Excellent communication skills both verbal and written; ability to interact with C-level executives, senior executive team, management, and high-profile visitors.
Demonstrates initiative, is resourceful and proactive.
Able to manage multiple priorities in a fast-paced work environment, produce superior work results and follow through on commitments.
Able to learn new software programs quickly.
Self motivated and a team-player.
Continuously strives to provide superior products and customer service
Expresses oneself in an open and honest manner
Models Guardian’s Values
BS or BA required
Paralegal degree/certificate preferred
Corporate paralegal experience in law firm or in-house legal department; high degree of integrity and sensitivity to handle confidential information.
Expert in Microsoft Word, PowerPoint, Excel and Outlook
Experience with Concur and ePro is a plus
Experience with Diligent Boards is a plus
Overtime required during Guardian Board of Directors’ meeting cycles (approximately five times a year) and other ad hoc meetings.
The Guardian Life Insurance Company of America® (Guardian), currently ranked #218 on the Fortune 500, is one of the largest mutual life insurers. As of December 31, 2017, Guardian reports $1.6 billion in operating income, $8 billion in capital, and $71.5 billion in assets under management. Guardian consistently scores high marks for financial strength from all four major credit rating agencies and enjoys a strong competitive position in its major businesses: life insurance, disability income insurance, annuities, investments, dental and vision insurance and employee benefits.
As a mutual company founded over 150 years ago, Guardian is owned by its policyholders. The company has paid dividends to policyholders every year since 1868 and the Company’s 8,800 employees and 2,750 financial representatives are aligned with its mission to help individuals, families, and small businesses achieve financial security and protection. Guardian states its aspiration in the following way: “To be the trusted mutual partner, delivering financial security how, when, and where our clients prefer.”
Guardian is an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, race, color, creed, religion, sex, affectional or sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law.
Primary Location United States-New York
Shift Day Job
Job Type Standard
Travel Yes, 10 % of the Time
Job Posting Apr 17, 2018, 1:11:48 PM