Office Administrator/Accounting Support

Ajilon Professional Staffing - Stafford, TX (30+ days ago)3.8


Position: Office Administrator/Accounting Support

Location: Stafford, TX 77477

Type of Contract: Temporary to Hire

Pay Range: $17 - 20/hr.

Work Schedule: Monday - Friday 8 am - 5 pm

A company with a fun and energetic environment is seeking administrative/accounting support for their team. The Office Administrator/Accounting Support position is responsible for general bookkeeping responsibilities, basic AP/AR support and tracking sales. To qualify for this position you must have 3+ years of administrative and accounting support experience

Job Responsibilities:

  • Answer all incoming calls and direct accordingly
  • General bookkeeping responsibilities include but not limited to:
  • Enter Accounts Payable invoices and ensure invoices are paid in a timely manner
  • Enter Accounts Receivable invoices and ensure all invoices are issued to customer accurately and timely
  • Send out statements of past due accounts as well as submit documentation to file liens and bond claims when needed
  • Maintain accounting files
  • Review, record and process employee expense reports
  • Track sales and prepare reports
  • Calculate commissions to be paid by company and verify accuracy of commissions paid by vendor. In addition, record and track sales employee commission payments
  • Maintain Certificates of Insurance from vendors and contractors
  • In conjunction with team, work on various marketing functions such as maintaining professional memberships, maintenance of website and trade show arrangements
  • Maintain office equipment and facilities including maintenance agreements and contracts. In conjunction with the owner, organize repairs, upgrades and/or purchases of equipment
  • Manage office supplies, sales aids and brochures
  • Prepare letters, presentations, proposals and reports as requested
  • Printing, Scanning, copying, mail distribution, managing electronic files and folders

Your Qualifications:

  • 3+ years of accounting support and administrative experience
  • Working knowledge of QuickBooks highly preferred
  • Associates or Bachelor's degree preferred, but not required
  • Highly proficient in Microsoft Word and Excel

Job Type: Full-time

Salary: $17.00 to $20.00 /hour

Experience:

  • administrative and accounting support: 3 years (Required)