Accounts Payable Coordinator

Midwest Engineered Systems, Inc - Milwaukee, WI (30+ days ago)3.8

Midwest Engineering Systems Inc., an innovator and leader in complex systems integration, has been providing custom design and automation solutions for over 20 years. A company dedicated to customer satisfaction and successful solutions, MWES continues to expand its capabilities and has become a valued supplier to many loyal customers. MWES technical expertise includes a vast knowledge base serving customers in many industries.

MWES, located in Waukesha, Wisconsin, is currently recruiting for an experienced Accounts Payable (A/P) Coordinator. Our ideal candidate will have a minimum of 5 years A/P experience in a manufacturing setting. This is a full time, direct hire position. MWES offers competitive wages and a complete benefit package.

Under the direction of the Controller, the Accounts Payable Coordinator performs general accounts payable duties to include recording and setting up for the payment of all invoices, in accordance with company and established accounting policies and procedures. Responsibilities also include providing back up support for reception.

Essential Duties And Responsibilities
This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

  • Maintain a positive and professional image at all times, when dealing with fellow employees and clients.
  • Answer incoming calls in a timely and professional manner.
  • “Voucher” all invoices by receiving, entering into computer and paying invoices after verifying each by matching invoices to receiving report and with purchase order price.
  • Perform all accounts payable duties associated with month-end closing procedures to include vouchering all invoices, printing accrual and accounts payable trial balance reports, reconciling accrual and accounts payable trial balance reports to the general ledger inter-company account, providing a list of outstanding invoices to the Controller, etc.
  • Complete and maintain all required paperwork, records, documents, etc.
  • Maintain and coordinate Accounting system with Project system database including accounts payable entry and credit memos.
  • Maintains vendor information for tax exemption certificates, credit information, and certificates of insurance.
  • Assist the controller in developing and maintaining company organization standards and practices.
  • Follow and comply with all safety and work rules and regulations. Maintain departmental housekeeping standards.
  • Assisting the purchasing coordinator with projects as requested and covering some administrative functions during this employee’s absence.
  • Comply with all quality and safety regulations.
  • Other responsibilities as assigned

Job Type: Full-time


  • Accounts Payable: 5 years