For almost twenty years, our physicians, nurses, and staff in the IVI America network of clinics, have worked together toward the common goal of helping our patients become parents. RMA of New Jersey, one of the network of top fertility practices in the United States, is currently seeking experienced, compassionate, and dynamic team players who are committed to delivering the ultimate patient experience to join and help us grow our practice!
If you have exceptional interpersonal skills and are ready to join our growing practice, we want to talk to you! This is your opportunity to work for a world-renowned organization that offers stimulation, challenge and personal reward. You will work in a fast-paced, professional environment where your talent will contribute to changing people’s lives.
The Research Assistant is based in our Basking Ridge, NJ office. This position is full-time, Monday - Friday, 8:30 am To 4:30 pm
Institutional Review Board
Conserve Physician and Nurse Manager’s time by reading, researching, and routing correspondence; drafting letters and other documents; collecting and analyzing information; initiating telecommunications as directed
Assist with compilation, submission and follow-up on new protocol submissions as directed
Prepare continuing review documents of existing protocols for RN review
Proofread and format research-related documents such as site/subject brochures, questionnaires, cover letters, reports, tables, graphs, etc, as directed
Prepare and send clinical trial site documentation, regulatory documents, and general correspondence as directed
Assist in the completion of Case Report Forms (CRF) when indicated by study protocol and as directed
Create and maintain regulatory binders and electronic documents via SharePoint.
Update all MD and study staff’s CVs and licenses as needed in binder and dispense to IRB as necessary
Welcome guests, vendors, consultants, etc. by greeting them in person or on the telephone; answering or referring inquiries.
Attend to any incoming correspondence and respond to messages and/or direct messages appropriately
Organize appointments by planning and scheduling phone consults, meetings, conferences.
Verify all IVF related consents are signed by study patient/partner
Confirm consents are accurately executed by patient/partner and CRT RNs.
Ensure consents are correctly entered into RESource, e-bridge, uploaded into SharePoint and filed in CRT office.
Send copy of executed consents to patient’s home address or via email.
Order and maintain study promotional materials stocked in RMA office locations.
Order any office supplies as needed
Fill out Invoice Allocation Forms and maintain electronic records
Record temperature logs for study/medication related items
Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Implement and develop the SharePoint database for Research
Orient and educate new team members as appropriate
Coordinate and collaborate with CRT RNs to promote research throughout organization and educate ancillary staff as appropriate
Obtain delivery information and educate patient in regards to buccal swabs
Prepare buccal swab kits and mail to patient’s address on file
Follow up with patient as needed to ensure receipt of buccal swabs.
Data Management and Collection:
Create, navigate, and edit spreadsheets on SharePoint site
Track data on spreadsheets accurately on a daily basis
Prepare data for future analysis of study outcome
Implement formulas for preliminary analysis
Add potential study candidates to corresponding spreadsheets referred by MDs, RNs or CRT for RN review
Track and record follow up data on all existing studies and non/active studies
Randomization for study patients as appropriate
Withdrawal tracking for study patients
Track any medication or study specific ordering within the appropriate spreadsheet
Track clinicaltrials.gov inquiries
Calculate statistical analysis of patient enrollment and recruitment to be presented at CRT/fellow meetings and MD Q&A as directed
Assist fellows, MDs and RNs on study related procedures
transvaginal ultrasounds, physical/gyn exams, uterine procedures and record appropriately for RN review
Study Sample/Specimen Processing LAB TECH:
Provide laboratory technical support duties
Follow and perform laboratory procedures for sample processing
Schedule and enter orders for study procedures/sample collection
Accession study blood work/samples
Centrifuge study blood work and pipette serum
Prepare and process study related samples as needed
Verify lab orders and maintain study related procedure/sample records
Participate in Quality Insurance and Risk management as directed by CRT RN:
Document and maintain QC documentation of all study assigned activities;
Track study metrics such as investigator/site performance and recruitment;
College Degree or clinical training with equivalent experience as a Research Administrative Assistant;
High level of computer competency. Microsoft Word; Excel; Power Point required.
Ability to communicate accurately and concisely.
Aptitude to work independently and demonstrate good judgment
Superior Knowledge of office procedure and office machines (i.e. computer, fax, copier, etc.).
Must be able to work overtime and weekends as needed.
Experience within a laboratory/processing samples