Executive Assistant to the President and CEO

American Association of State Colleges and Universities - Washington, DC

Full-time$58,000 - $65,000 a year
EducationSkills

POSITION PURPOSE

The Executive Assistant to the President is responsible for the overall operation and management of the President’s Office and related daily administrative functions. The essential purpose of this position is to provide executive support to the President/CEO and Chief of Staff (COS). The Executive Assistant must be able to multi-task, be mission- and results-driven, and be able to execute his or her responsibilities in a very fast-paced environment. The ideal individual should exercise good judgment, possess strong written and verbal communication, administrative, organizational and time management skills. The Executive Assistant should be able to work independently and have discretion with handling confidential information.

FUNCTIONS AND RESPONSIBILITIES

The Executive Assistant provides support to the President/CEO and Chief of Staff.

Support

  • Assists the President/CEO and COS with daily administrative duties and completes a broad variety of administrative tasks that include managing a very active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

Communications

  • Coordinates logisticsfor high-level meetings both internally and externally.
  • Consults Chief of Staff to coordinate meetings and strategic activities with the AASCU Executive Leadership Team and AASCU staff members.
  • Maintains hard copy and electronic files.
  • Generates drafts of letters and other documents as needed.
  • Proofreads and edits documents for CEO and COS.

Calendar/Travel

  • Complex scheduling and travel preparation are key responsibilities of the position.

General Administration

  • Manages special projects, as needed, for the President/CEO and COS, some of which may have organizational impact.

The Executive Assistant supports the President/CEO and the Chief of Staff. This position also works closely with other senior staff as appropriate.

DUTIES INCLUDE BUT ARE NOT LIMITED TO:

  • Independently creates well organized, grammatically correct drafts of memos and correspondence, as needed, for distribution to members of various AASCU departments.
  • Arranges travel for the President/CEO and COS, including itinerary and all logistical arrangements. Ensures that the President/CEO/COS has accurate documents for travel.
  • Manages the President’s Office in a calm, orderly and efficient manner, that maximizes the President’s/CEO’s productivity.
  • Other duties and projects as assigned.

QUALIFICATIONS

  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks, seamlessly, with excellent attention to detail in a busy work environment
  • Strong interpersonal skills
  • Excellent verbal and written communication skills including editing and proofreading.
  • Demonstrated ability to be proactive, take initiative and problem-solve
  • Resourceful team-player, with the ability to work independently
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.

Education and Experience Requirements:

Bachelor’s Degree required
Prior experience supporting Vice Presidential level or above.

Preferred:

Strong work ethic and tenure: and at least five years of experience in supporting a Chief Executive Officer or senior executive in a fast-paced work environment, preferably in non-profit organization. Related technological experience and willingness to learn and utilize new technology as it develops are essential to the position.

Experience with the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.) Familiarity with iMIS database, Magnet Mail, and Ektron web development software a plus.

AASCU is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Candidates should submit a resume and cover letter to the following link: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=11183&clientkey=47499A366122C4CB5AFA8EC75AC98A8B&jpt=4f970cbe66e15d3089d577ecd5ab76ff

Job Type: Full-time

Salary: $58,000.00 to $65,000.00 /year

Experience:

  • Executive Assistant: 5 years (Preferred)

Education:

  • Bachelor's (Required)