The Position: Under direction of the Court Operations Manager and Court Executive Officer, incumbents perform a variety of court support services that involve legal processing, courtroom support and related judicial support and administrative tasks.
Distinguishing Characteristics: The classifications are distinguished by the complexity of work, level of independent judgment and supervision required, and application of specialized technical knowledge.
Court Clerk I is an entry level class. It is distinguished from the Court Clerk II class in that it is a training position.
Court Clerk II is an intermediate class in which incumbents have a demonstrated proficiency in at least one function or department of the Court.
Essential Duties: Essential duties include, but are not necessarily limited to:
- Receive and examine legal documents for completeness and accuracy, and conformity to law, court rules and procedures
- Prepare Court calendars and/or calendars cases for hearing, distribute calendars and related case files for review
- Process case dispositions
- Various clerical duties such as filing, copying, faxing, data entry and assembling court documents
- Accurately maintain case statistics
- Explain and assist the public, attorneys, litigants, and jurors with legal filing processes, procedures and policies of Court operations
- Daily accounting as required; accept fines and filing fees; compute filing and related fees; balance cash drawers
- Provide training for court staff on job specific tasks
- Other related duties as assigned Court Clerk I: High School diploma or equivalent GED and one year of general clerical or office assistant experience. Court volunteer/intern experience is acceptable for general clerical or office experience. A Bachelor’s degree or Paralegal certificate can be substituted to meet the above minimum qualifications for education and experience. Court Clerk II: Any combination of education and experience: A typical pattern is a High School diploma or equivalent GED and one year general clerical or office assistant experience and one year of experience in receiving, preparing and processing a variety of legal documents and/or recording Court proceedings such as found in a court or legal setting, at a level equivalent to the Court’s class of Court Clerk I. A Bachelor’s degree or Paralegal certificate can be substituted to meet the minimum qualifications for education and experience stated above.Minimum Qualifications:
- Ability to organize and prioritize work; meet critical deadlines and coordinate multiple tasks; ability to prepare clear, accurate, and effective correspondence, reports, policies, procedures and other written materials; ability to exercise initiative and sound independent judgment within established guidelines; ability to understand and carry out instructions in oral and written form; ability to maintain strict confidentiality.**
- Knowledge and Abilities: Knowledge of the legal system and Court procedures, practices and terminology; knowledge of legal documents and terms; knowledge of filing, conforming, and processing legal documents; knowledge of general office procedures, including filing, records management practices and procedures, organizing and maintaining accurate files and records; knowledge of basic business data processing principles and practices, including word processor, database, and report formats using preprogrammed case management software; knowledge of correct English language usage, including grammar, spelling, punctuation, and business letter writing; knowledge of business arithmetic; knowledge of training principles and practices; keyboard and typing skills.*
SALARY AND BENEFITS:
Salary: Salary range consists of five steps with approximately a five percent difference between each step. Initial salary appointment is usually at the beginning of the range. Vacation: This position provides ten days’ vacation per year. Vacation accrual increases with longevity. Sick Leave: Sick leave accrues at the rate of twelve days per year for full-time employees. Holidays: Ten holidays plus 4 floating holidays. Medical, Dental and Vision Insurance: The court offers a set contribution that employees may allocate towards the coverage they need in each plan. Retirement: CalPERS retirement shall be the benefit offered by the County CalPERS program in effect at the date of hire. We do not contribute to Social Security.
- Possession of a valid driver’s license at the time of appointment. This requirement will be reviewed on a position basis in accordance with ADA regulations. *
- Criminal History and Background Check – Candidates are required to pass a fingerprint clearance by the Federal Bureau of Investigation (FBI) and Department of Justice (DOJ).**
- False statement or omission of facts regarding background or employment history may result in disqualification or dismissal.*
Selection Process: The selection process will consist of an application and supplemental questionnaire. Each application and supplemental questionnaire will be reviewed and the most qualified applicants, based upon the information provided in their application and supplemental questionnaire, will be invited to participate further in the examination process. Depending on the number of qualified candidates the examination process may include an application screening, written exam, performance exam and/or oral interview.
Application Process: Applicants must submit a completed Court application and responses to the supplemental questionnaire contained in this job announcement. The application packet can be delivered in person between the hours of 8:00 a.m. and 4:00 p.m., or mailed to:
Superior Court of California
County of El Dorado
Attn: Court Administration/HR Dept.
2850 Fairlane Court, Ste 110
Placerville, CA 95667
Application packets may also be sent via e-mail, please visit our website for more information.
- Applications must be received by the final filing deadline.
- Applications will not be accepted at any other Court location.
- Postmarks are not acceptable.
- Resumes may not be substituted for any portion of the application.
- It is not acceptable to complete the application with statements such as “see/refer to resume” or “see attached”.
- Incomplete applications will not be processed.
- All materials submitted become the property of the Court and will not be returned.
If you require accommodations in the examination/interview process, please contact Court Administration at (530) 621-7427 at least five (5) days before a scheduled interview/examination.
Court Clerk I & II
Final Filing Date: Friday, April 12, 2019 at 4:00 p.m.
Completion of this questionnaire is a required part of the selection process. Your responses must be submitted with your Court application by the filing date listed above. Applicants who do not complete this supplemental questionnaire will be eliminated from the selection process.
It is important to answer the questions completely and accurately. Your responses will be used to evaluate your writing skills as well as your experience and qualifications when determining the best-qualified candidates.
Please limit your responses to no more than one page per question. Please include your name on each page of your response.
- Please describe your clerical and/or office assistant experience. Include where you worked, the length of time, and the duties you performed.
- Please describe your experience working in a law-related field in a government agency, law-clinic or law office. Include where you worked, the length of time, and the duties you performed.
- Please describe your experience interacting with and assisting the public.
- Please describe any experience you have in cashiering. Include where you worked and the length of time.
- Please describe your proficiency level as beginning, intermediate or advanced in the following software: WORD, EXCEL, OUTLOOK.
- This position requires the technical skills and experience outlined above as well as exceptional customer service skills. Please give an example of how you have been successful and excelled in this area in your current or prior position(s).
- Please explain why you are interested in working for the court and how your interests and past experience will make you the best candidate for the position.
Job Type: Full-time
Salary: $2,598.00 to $3,158.00 /month