The State of Florida - Tallahassee, FL3.7

Requisition No: 46734

Agency: Agency for Health Care Administration

Working Title: ADMINISTRATIVE SECRETARY - 68024167

Position Number: 68024167

Salary: $863.36 - $961.54 (commensurate with experience) / Bi-Weekly

Posting Closing Date: 10/29/2018

This is an exciting opportunity to help shape the quality of health care in Florida. The Agency for Health Care Administration (AHCA) is the State of Florida agency responsible for oversight of the Medicaid program. The Medicaid program provides low-income families and individuals with access to health care. If you have a desire to use your talent and skills at an organization that provides critical services to millions of individuals and families across the state, AHCA invites you to apply to become an essential member of our team. As one of Florida’s largest state agencies, AHCA’s diverse workforce community of more than 1,400 employees is proud of its efforts to serve the people of Florida.

We are seeking to hire an Administrative Secretary who desires to work to enhance the delivery of health care services through the Florida Medicaid Program. This position requires a candidate who is creative, flexible, innovative, and who will thrive in a fast-paced, team based work environment.

This position is responsible for managing the inventory of and coordinating the purchasing of supplies and distribution to staff. They will answer and route telephone calls, coordinate the daily mail and folder distribution. Prepare and coordinate travel requests including reimbursements, P-Card reconciliations, and Florida Accounting Information Resource (FLAIR), and prepare Network Access Forms (NAFs). They shall assist with the coordination of new employees, and help with the coordination of surplus property and office moves. They will prepare and maintain invoicing (My Florida MarketPlace). They will assist with faxing, copying, scanning, filing, purging, collating, arranging, compiling, transcribing and typing documents. The incumbent will maintain and coordinate scheduling of appointments, conferences, or meetings including space, time and place; inform participants of topics to be discussed and provide them with back ground information. They shall assist with compiling, arranging, or redacting of data and documents. The incumbent will assist with the creation of departmental organizational charts, staff rosters and phone/fax lists. The incumbent must be able to work independently and must be able to prioritize workload, multitask and meet deadlines. The incumbent must have the ability to communicate effectively, both verbally and in writing. They must be able to work cooperatively as a member of a team, and demonstrate the initiative to seek the necessary training/resources to enable completion of assigned job functions.

AHCA offers an excellent array of benefits, including:
Health insurance
Life insurance
Dental, vision and supplemental insurance
Retirement benefits
Vacation and sick leave
Paid holidays
Opportunities for career advancement
Tuition waiver for public college courses
Training opportunities

This position is located in the Bureau of Medicaid Quality. For more information about the Bureau of Medicaid Quality, please visit our website at

Join us at the Agency for Health Care Administration in fulfilling our mission to provide “Better Health Care for all Floridians.”


Knowledge of administrative and office principles and practices.
Knowledge of the methods of data collection.
Knowledge of the principles and techniques of effective communication.
Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
Ability to prepare correspondence and administrative reports.
Ability to understand and apply applicable rules, regulations, policies and procedures.
Ability to utilize problem-solving techniques.
Ability to work independently.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.


Two years of administrative or clerical experience is required.
A bachelor's degree from an accredited college or university and one year of administrative experience is preferred.
Administrative or clerical experience can substitute on a year-for-year basis for the preferred college education.


The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Nearest Major Market: Tallahassee