Staff Assistant

US Department of Labor - Washington, DC4.0

Full-time | Part-time
Duties
Summary
This position is located in the Office of the Chief Information Officer and this position serves as the Staff Assistant to the Chief Information Officer and the Deputy Chief Information Officer. More information on the OCIO is available at https://www.dol.gov/oasam/ocio/

  • Position is outside the bargaining unit.
  • Recruitment incentives may be considered.
Responsibilities
Major duties for this position include, but are not limited to the following:

Assist the CIO and DCIO in significant management planning, policy, and decision-making sessions.
Performs a full range of administrative duties such as scheduling appointments and meetings, screening calls and visitors, arranging travel and answering inquiries based on knowledge of departmental policy and guidance relative to program goals.
Reviews and prepares summaries of reports, memorandums and briefing materials for meetings, conferences and speaking arrangements.
Records and files minutes from meetings and provides follow-up to agency officials and organizations involved.
Distributes technical assignments to staff members and briefs them on the scope of assignments in relation to deadlines.
Carries out routine, high priority or special/confidential tasks, assignments, and projects.
Travel Required
Not required

Supervisory status
No

Promotion Potential
13 - There is no obligation to provide future promotions if you are selected. Promotions are dependent on your ability to perform the duties at a higher level, meet all the performance requirements, and supervisor’s recommendation to the next grade.

Job family (Series)
0301 Miscellaneous Administration And Program

Similar jobs
Assistants, Office
Office Assistants
Requirements

Requirements
Conditions of Employment
Appointment to this position may require a background investigation.
Requires a probationary period if the requirement has not been met.
Must be at least 16 years old and a U.S. Citizen.
Applicants must meet all legal and regulatory requirements. Reference the "Required Documents" section for additional requirements.

Qualifications
Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills, and abilities to successfully perform the duties of the position and is typically in or related to the work of the position to be filled.

Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-9, in the Federal Service to qualify for GS-11.

Specialized experience is defined as ALL of the following:
Experience in performing clerical and administration office support functions (i.e., preparing correspondence, arranging official travel, time keeping, scheduling appointments, maintaining, records, etc.);
Experience in planning, coordinating and establishing tracking systems to monitor action items;
Using various office automation software systems/programs to create letters/memos, reports, spreadsheets; and
Experience working with Senior-level executives on high-level, multi-faceted departmental initiatives.
Education
Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you may qualify if your education meets the definitions below:

GS-11: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.

Additional information
DOL seeks to attract and retain a high performing and diverse workforce in which employees’ differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

Refer to these links for more information: GENERAL INFORMATION , ADDITIONAL DOCUMENTATION , FORMER FEDERAL EMPLOYEES

Delegated Examining Unit (DEU) Authorization No. DOL-1

Evaluation Factors (Competencies)

For this position, individuals must have experience demonstrating each of the competencies listed below:

Writing: Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material that is appropriate for the intended audience.
Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
Customer Service: Works with clients and customers to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations, knows about available products and services; is committed to providing quality products and service.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

If you meet the minimum qualifications, you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses.

Categories
Category A - Meets the basic qualification requirements for the vacancy and has successful experience in the same or similar job that has demonstrated superior proficiency in applying critical competencies required by this position to work of increased levels of difficulty and complexity.

Category B - Meets the basic qualification requirements for the vacancy and demonstrates satisfactory proficiency in the critical competencies required by this position.

Category C - Meets the specialized experience described in the minimum qualifications requirements section of this announcement and demonstrates proficiency in the basic competencies.
Evaluation Factors - please see "Other Information" section

The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview). Your evaluation may also include a review by an HR Specialist or panel and may include other assessment tools (ex. interview, structured interview, written test, work sample, etc). The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your responses to the vacancy questions. If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume. Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (ex. interview, panel review, written test, writing sample, etc.)

INFORMATION FOR ICTAP/CTAP ELIGIBLES ONLY: If you are eligible for special priority selection under ICTAP/CTAP, you must be well-qualified for the position to receive consideration. ICTAP/CTAP eligibles who are placed into Category B or higher will be considered "well-qualified".

Click Application of Veterans Preference for Category Rating Jobs for more information.

To preview questions please click here .

Background checks and security clearance
Security clearance
Other

Drug test required
No

Required Documents

Required Documents
The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. You are not required to submit a document if it does not apply to you. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password protected documents.

  • Veterans Documents (if applicable): To be considered as a 5-point preference eligible, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD214. Your DD-214 must show the type of discharge and dates of active duty. To claim 10-point preference, you must submit a copy of your DD214; an Application for 10-point Veteran's Preference, SF15; and the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. (For active duty service members expecting honorable or general discharge or release within 120 days, click Active Duty ). Without this documentation, you will not receive veteran's preference. For more information, go to: http://www.fedshirevets.gov/hire/hrp/vetguide/index.aspx
  • Displaced Employee Placement Documents – Only required if requesting priority consideration under CTAP or ICTAP eligibility.
  • Cover Letters are not mandatory and will not be used to verify experience, but may be submitted
– Unofficial Transcript(s) (in English) - submit if using education as a basis for qualifying for this position. If so, you must submit all applicable academic transcripts demonstrating that you meet the qualifying educational requirements (ex. BA/BS, MA, JD, PHD, etc). If specific course work is required to qualify, you must supply transcripts from each academic institution in which the required courses were taken in order to receive credit. You may upload your transcript(s) as one document (3 MB size limit). If over 3 MB, please submit via fax feature.
OFFICIAL Transcripts MUST BE RECEIVED prior to selection and report date. Reference the “Education Section” for College Transcript and Evaluation of Foreign Education.

Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship , and the E-Verify system will be used to confirm the employment eligibility of all new hires.

If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.