Full Job Description
Organization and Position Summary:
Shrub Oak International School is the new benchmark in autism education. We are a private day and boarding school in northern Westchester County, serving the needs of an international coed population of children, adolescents and young adults on the autism spectrum. Shrub Oak is a school where each student is respected as an individual and surrounded by experts who care and work to bring out each student’s greatest strengths. Our curriculum brings together the most advanced and successful evidence-based clinical and academic approaches in ASD education to prepare our students for independent adult life and employment. Offering two distinct educational programs, with both day and boarding options, Shrub Oak truly is a school like no other.
Under the direction of the Head of Admissions, the Director of Admissions provides hands on leadership to the recruitment and admissions process. The Director is responsible for holistically representing Shrub Oak, its vision, mission, brand and programming to families, the community and professional constituencies, while working to increase Shrub Oak’s admissions pipeline and enrollment. They will integrally work with prospective students/families to develop trusting, nurturing and supportive relationships, all to understand their individualized needs and create an experience reflective of Shrub Oak’s approach and methodology. The Director of Admissions will also represent the school at select community and professional events, solidifying our brand, differentiators and approach. The Director of Admissions must work cross functionally, establishing and maintaining key relationships with all areas of the school. Having access to confidential information, discretion and independent judgement is required.
Essential Functions – Primary duties of the position
Actively participate and facilitate informative, value-add and client centric in person admissions assessments and interviews to evaluate a prospective student’s psychological, behavioral, and emotional needs, all to determine whether SOIS can support prospective students and their families. This will include but is not limited to reviewing and analyzing student/family/district data and information, speaking with districts, doctors and other professionals and engaging in admissions interviews to full understand the student, evaluate their strengths needs and prospective support.
Collaborate with Campus Directors (Education, Clinical, Campus Life) as needed to support the admissions process, as well as to provide information once students are accepted/enrolled to support a seamless transition
Proactively design and execute approaches to provide relevant summaries of incoming students to provide value added information to Directors and Head of Admissions to aid in the holistic evaluation and acceptance of incoming students
Proactively identify approaches to enhance the efficacy of the SOIS generally and to the department specifically
Lead tours for parents, professionals, community members and others, engaging families, clients and others to experience the school in a manner which resonates to their stated and prospective needs and represents the school, its brand and approach.
Proactively make recommendations and collaborate to identify opportunities to increase enrollment and admissions, domestically and globally
Handle specific parent calls including but not limited to follow-up tour inquiries, programmatic questions etc.; collaborate with Head of Admissions and Communications to effectively handle challenging or difficult client inquiries
Actively participate and engage in live and virtual admissions interviews (and “tours” as needed). This will include but not be limited to responding to parent inquiries, serving as a family advocate, representing the school, our mission and programming as a solution to meet student/family needs
Actively communicate and liaise with clinical team (i.e., Social Workers) and remain abreast of relevant student changes, emergencies and progress requiring outreach to student consultants and related professionals.
Provide value add, on brand counsel and outreach to families and a range of professionals who serve as our referral base with professionalism and care, domestically and globally, aligned with SOIS and Head of Admissions and Communications approaches
Attend and actively participate in supervision and/or team meetings, and staff meetings
Other responsibilities as needed and required
Required Knowledge, Skills and Abilities
Licensed clinical social worker or other relevant credentialing in the fields of special education
Min 5-7 years of experience of experience or relevant knowledge working with, evaluating and/or supporting students/young adults on the autism spectrum or developmental disabilities
Exceptional client relationship skills working with a sophisticated client, professional and constituent base with a successful track record of building relationships, generating prospects, all to support our school at conferences, events and other sites on and off campus
Demonstrated understanding of sales and client relations related efforts and activities as it relates to growing/supporting the revenue and profit generation of a business or business unit revenue; start-up experience is a plus
Demonstrated executive presence to be able to represent SOIS in all required methods of communications
Outstanding and effective communication skills (i.e. speaking, active listening and writing) to engage and develop relationships with a wide variety of individuals, staff and external constituencies
Demonstrated self-starter, with the ability to set priorities, meet deadlines, remain organized while paying close attention to detail
Experience with marketing/CRM software is helpful, and Microsoft suite of products i.e. Word, Excel, PowerPoint is required
Drivers license preferred
Work in on our campus or in hotels when traveling. Extensive walking or ease of movement when conducting tours, traveling through multiple cities and conferences. Ability to carry up to 15 pounds (luggage, promotional materials etc.). Ability to hear and actively listen. Ability to work a computer and phone.
Workday regularly includes multiple or conflicting demands, deadlines and time pressures; Work regularly requires sustained concentration. Sitting at a desk for extended periods, walking up and down stairs (building has 6 floors) as needed, may also require walking between floors or between buildings at a moment’s notice.
Position Type/Expected Hours of Work
This is a calendar year, full time position. Full time staff work a traditional 40-hour work week, with expected participation in extra-curricular school activities. Work on the holidays and weekends may be required as work demands.
Travel (if yes, percentage of travel time required)
Yes 15% (domestic travel), when safer times return to conferences, meetings and events.
Shrub Oak International School is an Equal Opportunity Employer. Reasonable accommodations will be made to enable individuals with disabilities to apply for a job or to perform the essentials functions of his/her job. Please advise us if you require a reasonable accommodation.