ADMINISTRATIVE COORDINATOR

City of Houston, TX - Houston, TX3.8

Full-time
POSITION OVERVIEW Applications Accepted from: All Persons Interested

PN 20194
Department: Housing and Community Development
Division: Planning and Grants Management
Reporting Location: 601 Sawyer, Houston, TX 77007
Workdays & Hours: 8 am - 5 pm, Monday - Friday*
* Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
The City of Houston's Department of Housing and Community Development (HCDD) seeks to create a City in which every resident has an affordable home in a community where they can thrive. Partnering with non-profit, governmental, and local entities, HCDD seeks to strengthen Houston's neighborhoods, provide true housing choice and execute the Mayor's vision for One Houston with complete communities throughout.

To achieve this mission, the Planning and Grants Management Division is looking to fill an Administrative Coordinator (Senior Grant Systems and Reporting Analyst) position. This position facilitates the reporting processes in HUD's Integrated Disbursement and Information System (IDIS) and the Disaster Recovery Reporting System (DRGR). This position requires advanced MS Office skills, proven analytical abilities, and the application of logic and reasoning to solve problems and implement solutions. Candidates for this position should be self-motivated, possess a high degree of accountability, and have exceptional organizational and prioritization skills.

Key Responsibilities
  • Prepares, edits and revises department/division correspondence; prepares, edits and revises procedure manuals
  • Plans, initiates and implements programs and services to meet the immediate and long-range needs of one or more city departments
  • Prepares speeches and/or remarks for the department/division head; assists as needed with news releases and public relations; responds to the press, officials, clients and the public on more sensitive department/division issues
  • Assists the department/division in the effective discharge of responsibilities by furnishing analyses, appraisals, recommendations and information concerning the activities and programs reviewed
  • Attends meetings and conferences involving public and private groups and city officials as representative of the department/division head and acts as liaison on matters involving other departments
  • Researches, analyzes and reviews new vendors, equipment, services and regulations
  • Participates in special projects as assigned by the department/division head
  • May coordinate division/department financial operations, including budget planning, integration and oversight, project cost analysis, expenditure control and accounting procedures
  • May coordinate the planning, research, presentation, promotion and evaluation of special programs such as grants
  • May supervise, guide, train or evaluate staff
Essential Attributes
  • Critical Thinker: Displays well developed analytical, critical thinking, and problem-solving skills
  • Driven: Exhibits initiative and a willingness to take ownership of assignments and go the extra mile
  • Accurate: Sets and maintains high personal work standards, while demonstrating an attention to detail and a focus on quality
  • Results Oriented: Uses confidence, subject matter expertise, and focus to exceed expectations in successfully completing assigned tasks

This is a grant funded position subject to cancellation when funds are depleted and/or contract period ends.

WORKING CONDITIONS
This position is physically comfortable. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

MINIMUM REQUIREMENTS MINIMUM EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

MINIMUM EXPERIENCE REQUIREMENTS
Five years of administrative experience is required.

Professional administrative experience may be substituted for the education requirement above, on a year-for-year basis.

MINIMUM LICENSE REQUIREMENTS

None

PREFERENCES
  • Reporting functions associated with the Community Development Block Grant (CDBG), Home Investment Partnerships Program (HOME), Housing Opportunities for Persons with Aids (HOPWA), Emergency Solutions Grant (ESG), Community Development Block Grant – Disaster Recovery (CDBG-DR), and other federal, state, or local grants.
  • Researching and applying federal requirements associated with grant reporting systems.
  • Time management, organizational, and prioritization skills.
  • Successfully managing multiple projects, priorities, and competing deadlines and rapidly adapting to changing production requirements and schedules.
  • Database management, report development, and the use of data visualization tools such as iDashboards, Power BI, etc.
  • Performing complex analyses to provide insights that influence strategic decisions utilizing advanced analytical and problem-solving abilities.
  • Microsoft Word, Excel, PowerPoint, OnBase, Adobe Pro, MS Publisher or similar, MS Access or other data base program/software, SharePoint, SAP, at an advanced level.
  • HUD grant reporting systems such as IDIS and DRGR; and have an ability to quickly grasp specialized software programs.

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRED
Department may administer skills assessment relevant to job description.

SAFETY IMPACT POSITION No
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 24

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: http://www.www.houstontx.gov

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Equal Employment Opportunity:
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

If you need special services or accommodations, please call 832.393.6090; TTY 7-1-1.