18-116: Manager of Strategic Planning & Operations

Colorado State University - Fort Collins, CO4.2

Position Location Fort Collins, CO
Research Professional Position Yes
Posting Number 201900061AP
Position Type Admin Professional/ Research Professional
Number of Vacancies
Work Hours/Week 40
Proposed Annual Salary Range $90,000 - $100,000 commensurate with experience and qualifications
Desired Start Date 02/15/2019
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on 03/03/2019
Description of Work Unit
Colorado State University (CSU) is a land-grant institution encompassing 57 academic departments in 8 colleges, housing more than 75 majors. It is one of the fastest-growing research universities in the country, with annual research expenditures of nearly $300 million and an enrollment of over 32,000 students. Fort Collins is an attractive community of approximately 156,000 at the base of the Front Range of the Rocky Mountains, 65 miles north of Denver. The city is routinely recognized as one of the most desirable places to live in the United States. It consistently ranks high on quality of life measures by numerous publications; see http://www.fcgov.com/fcfacts.php?ID=6 for the complete list. The Front Range has developed into a high-technology hub with companies such as Agilent, HP, IBM, Intel, Keysight Technologies, Broadcom, AMD, Xilinx, Ball Aerospace, Lockheed Martin, Raytheon, and Northrop Grumman located in or near Fort Collins. The city offers a pleasant climate with excellent schools and abundant cultural and recreational opportunities nearby. More information on Fort Collins is available at www.visitftcollins.com.

The Department of Civil and Environmental Engineering (CEE) in the Walter Scott, Jr. College of Engineering (WSCOE) at CSU is recognized both nationally and internationally for education, research, and service and outreach, and is ranked 35th among such programs in the USA. The CEE Department is comprised of 37 faculty, 14 research scientists/scholars, 22 research associates, and 7 administrative professionals. The Department offers undergraduate degrees in both civil engineering and environmental engineering, and both the Master of Science (M.S.) and Doctor of Philosophy (Ph.D.) degrees in civil engineering. The Department offers graduate programs at the Master of Engineering (M.E.) level both on campus and via CSU’s distance education program known as CSU Online. The Department currently (2017-18) is educating 577 undergraduate students and 266 graduate students, of which 96 are at the Ph.D. level, 126 are at the M.S. level, and 44 are at the M.E. level. The faculty, research associates and students in the CEE Department are extremely active in conducting cutting edge research in numerous areas of both civil and environmental engineering. Research expenditures for the CEE Department at CSU were $12.8M for FY2017. Such research not only serves to solve real-world problems of current state, national, and international significance, but also serves to push the envelope of the discipline so that future generations can reap the benefits of our efforts towards enhancing society’s ability to sustain and develop the infrastructure necessary for our continued existence and quality of life. More information on the department can be found at www.engr.colostate.edu/ce.

The Department of Mechanical Engineering (ME) in the WSCOE at CSU is recognized both nationally and internationally for excellence in education, research, and service and outreach programs, and is ranked in the top 60 of such programs in the USA. The Department Head of Mechanical Engineering reports to the Dean of the WSCOE and provides visionary leadership for 34 tenured and tenure-track faculty, 4 non-tenure track faculty, 9 staff, 1002 undergraduate students and 120 graduate students, of which 46 are at the Ph.D. level, 58 are at the M.S. level, and 16 are at the M.E. level. The faculty, research staff and students in the ME Department are extremely active in conducting cutting edge research in numerous areas of mechanical engineering and are supported by numerous federal agencies including NIH, NASA, DOE, CDC, NRC, EPA, DOL, and DHS. Research expenditures for the ME Department at CSU exceeded $7.17M for FY2018. Further information is available at the department website, http://www.engr.colostate.edu/me/index.shtml.

Position Summary
The Departments of CEE and ME at Colorado State University seek a highly motivated individual to manage the staff and financial resources to advance the mission of the CEE and ME departments. The individual in this position will report to the Department Heads of CEE and ME and serve as their strategic adviser on a wide variety of issues, including but not limited to implementation and assessment of short- and long-term strategic plans as well as oversight and management of budget and finances. A detailed understanding of finance and accounting, budgeting, forecasting, and planning, and effective management practices is required. Considerable understanding of the significance associated with the scientific research and teaching missions of the faculty is essential in order to oversee current support for departmental activities and to plan creatively for the department’s future.

The individual in this position will also be responsible for researching, preparing, analyzing, and managing information related to projects, people, and programs. Independent judgment and analytical skills must be exercised to understand, interpret, and manage data and technical information related to faculty research and scholarly work. All areas of responsibility for this position warrant a great deal of analysis to determine the best approach to projects within a broad set of general guidelines. This position requires the flexibility to deal effectively with a range of people, such as faculty, researchers, international scholars, university administrators, staff personnel, and students. The position may require occasional work on evenings and weekends, as necessary.

Required Job Qualifications
Note: Please detail each of these six items in your cover letter.
  • Bachelor’s Degree in business, accounting, finance, management, or related field.
  • Proven management skills with demonstrated leadership and credibility in addressing issues relating to the management of staff personnel and resources in an academic setting.
  • Excellent analytical skills with demonstrated experience researching and presenting persuasive proposals on a variety of financial and administrative matters. Quantitative skill must extend to the ability to define problems accurately and to apply an appropriate analytical model such as Excel or database statistical tool.
  • Experience translating program planning into operational and fiscal requirements.
  • Experience advising department heads on regulations and courses of action.
  • Experience weighing instructional and research needs, developing strategic plans, and advising faculty and staff on possible outcomes of different scenarios.
  • Experience working with a variety of individuals.
  • Strong written and oral communication skills.
Preferred Job Qualifications
Note: Please highlight any applicable items in your cover letter.
  • Six or more years’ experience managing a higher education department.
  • Knowledge of CSU’s HR and Finance policies, procedures.
Diversity Statement
Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties
Job Duty Category Leadership and Operations Management
  • Provide positive supervisory leadership that inspires teamwork, service, and a productive work environment.
  • Provide communications, both written and oral, that are professional and representative of department leadership.
  • Develop, implement and support an administrative structure that allows for internal growth, challenge, and opportunity.
  • Foster an environment that is open and supportive of staff and faculty.
  • Provide supervision of ME departmental support, academic advising, communications, and lab management staff.
  • Assist the department head with faculty related issues, including recruitment, annual review, the faculty activity reporting process, promotion and tenure, teaching load and buyout policies, and retirements.
  • Research, prepare, analyze, and manage technical databases as assigned.
  • Represent the department on various working groups and committees.
  • Lead special programs and projects associated with the promotion and advancement of the department, including recommending and implementing new strategic plans and activities, and finding new sources of funding.
  • Research and conduct studies to analyze program issues and prepare reports that include findings and solutions.
Percentage Of Time 40
Essential Duties
Job Duty Category Business Operations and Financial Management
  • Lead and manage financial planning and forecasting for the department and its programs.
  • Direct department finances, including operating, bank and faculty buyout, and distance education.
  • This position is responsible for the budget at the department level; develop department annual plan and budget including budget submission and allocation.
  • Approve expenditures, oversee preparation and input of budget and fund transfers, monitor departmental accounts and monthly reconciliation, ensure financial records retention, and adhere to financial policies and procedures.
  • Track department commitments to faculty and special programs. Coordinate with central college personnel on payment of commitments.
  • Oversee the management of departmental space and facilities, and make recommendations on movements to maximize use of given space.
  • Track expenditures related to Senior Design program, and coordinate the reimbursement process for student participants.
  • Manage all department MOUs and IMOUs (International Memo of Understanding) and joint projects.
Percentage Of Time 30
Essential Duties
Job Duty Category Human Resources Management
  • Determine the need for ME departmental reorganizations to best utilize existing human resources. Create new positions or eliminate existing positions based upon evolving need.
  • Manage the search process (open searches, promotions, waivers, etc) for all searches. Searches include faculty, administrative professional and state classified employees.
  • Oversee all personnel contracts and issues, including support for new faculty and staff, international researchers, post docs, and other new hires.
  • Manage the ME departmental staff; manage and conduct performance reviews for staff personnel and work study students. Oversee professional development and mentorship of staff.
  • Analyze, evaluate, and improve office procedures and practices.
  • Serve as Equal Opportunity Coordinator on college and university searches.
Percentage Of Time 30
Application Details
Special Instructions to Applicants
References may be contacted immediately and without further notification to the candidate.

NOTE: In your cover letter, please specifically address the required and preferred qualifications of this position. A cover letter that fails to address the required and preferred qualifications of this position may not be further considered after review by the search committee.

Conditions of Employment Pre-employment Criminal Background Check (required for new hires)
Search Contact linn.barrett@colostate.edu
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement
Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.