Full Job Description
As part of Tetra Tech’s High Performance Buildings Group, we bring together the expertise of talented engineers, commissioning agents, and energy analysts from around the world. We offer high-end, sustainable building consulting and MEP engineering services for blue-chip clients across every building sector. Our services include MEP design, Net Zero Energy, lighting design, commissioning, vertical transportation, low voltage, information technologies, security, fire engineering, sustainability consulting, and acoustics. We are Better Together—Powered by Innovation.
Cosentini Associates (www.cosentini.com), a Tetra Tech company, invites you to consider an exciting opportunity within our New York City office. We are seeking an assertive Executive Administrative Assistant to join our staff and support the Executives.
The Executive Administrative Assistant will report to the Senior Executive with dotted line to the Office Manager.
Executive Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the executive team. Supports the executives through a variety of tasks related to office communication and the organization. Responsible for confidential and time sensitive material. Ability to effectively communicate via phone and email ensuring that all Executive Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
Responsibilities and Duties
Communicate effectively with high level executives and clients to advance project requirements and ensure on-time delivery of quality products.
Assist with administrative problem solving, development and execution of stated goals and objectives.
Assist with implementing department standards as directed by executive team.
Coordinate client meetings, lunch meetings, etc.
Establish, update and maintain files, inventories, records and other documents as needed.
Arrange travel, prepare timecards, prepare expense reports, manage professional licensing and state renewals.
Assist with general offices functions, including but not limited to covering reception, greeting visitors, and assist administrative assistants should there be a work overload, etc.
Proposal/project documentation production.
Assist the Marketing department when necessary.
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Why join Cosentini?
Cosentini Associates provides the following engineering services: HVAC, Electrical Power, Fire Protection, Plumbing, Energy Conservation and Sustainable Design, Code Consulting and Construction Administration Services. We have a reputation for innovative design in the global design and construction industry. As part of the Tetra Tech family, we are a leading provider of consulting, engineering, and technical services worldwide. Our reputation rests on the technical expertise and dedication of our employees – 20,000 people working together across disciplines and time zones to provide smart, sustainable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development. Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in over 400 locations around the world. We offer competitive compensation and benefits and are searching for innovative people to join our teams.
Cosentini/Tetra Tech, Inc. is an equal opportunity employer. We invite resumes from all interested parties including, women, minorities, veterans, and persons with disabilities.
3 to 6+ years in an office environment with executive administrative responsibilities preferred
Working and collaborating with other corporate staff or senior management
Oracle a plus
Highest level of confidentiality
Bachelor’s degree preferred.
Proficiency in Microsoft Office is required, proficiency in InDesign preferred
Minimum five years’ work experience
Ability to analyze and revise operating practices to improve efficiency
Detail oriented and comfortable working in a fast-paced office environment
Exceptional written and verbal communication skills
Superior organization skills and dedication to completing projects in a timely manner
Possess a positive team player attitude, willing to pitch-in, and work well with colleagues
We thank all applicants for their interest; however only those selected for an interview will be contacted.