- Associate's Degree
- Bachelor's Degree
- High School Diploma or GED
- Microsoft Word
- Customer Service
- Communication Skills
- Tuition Reimbursement
- Health Insurance
- Retirement Plan
50% FTE, 2-year fixed term position
The Department of Mechanical Engineering
Mechanical Engineering is one of the largest departments in Stanford’s School of Engineering, with over 40 faculty and roughly 800 undergraduate, masters, and doctoral students. The department is consistently ranked in the top group of all mechanical engineering departments in the nation. Our faculty members work in five major research groups that reflect the department’s focus and methodologies. Our philosophy is simple: We push the limits of the possible – the ultra-efficient and hyper-fast, the maximally enduring and most sustainable, the fully autonomous and the super-controlled. We employ a range of methodologies: design thinking, computational simulation, control systems and multi-scale approaches that range from the nanoscale to complex biological and mechanical systems.
Stanford’s Center for Design Research (CDR) is a community of scholars focused on understanding and augmenting engineering design innovation and design education. We are dedicated to facilitating individual creativity, understanding the team design process and developing advanced tools and methods that promote superior design and manufacturing of products. We develop concepts and technical solutions for design thinking, concurrent engineering, distributed collaborative design, and design knowledge capture, indexing and reuse. We focus on methods and tools for improving the design of specific engineering systems, with research in structural integrity evaluation and system modeling, virtual design environments, biomimetic robots, haptic controls and telemanipulation, vehicle dynamics and driver assistance systems.
The Mechanical Engineering Design Group seeks a personable, organized, creative, detail-oriented and flexible Administrative Assistant to join the CDR team. Reporting to the CDR Manager, the CDR Assistant manages multiple simultaneous projects in a fast-paced environment. Do you have a gift for administration, an affinity for the creative process, and a love of working with people? You may be the right fit to join our team.
Your responsibilities include:
Helping students, faculty and staff regarding CDR policies and procedures
Responding to inquiries, taking appropriate action
Assisting with organizing meetings or events, including contacting vendors for services, and helping with set-up
Providing accurate and timely processing of financial transactions
Managing Department Travel Card and helping to arrange travel
Ordering office supplies and equipment
Serving as the point of contact for general maintenance, health and safety, and other facility concerns within CDR.
Performing human resources transactional support, e.g. time cards, and I-9s
Flexibility in completing assigned duties
To be successful in this position you will bring:
A high school diploma and three years of administrative experience, or a combination of education and relevant experience
Demonstrated proficiency with Word, Excel, calendaring, internet applications, web navigation and research, and email applications
Enjoyment of handling multiple simultaneous projects; ability to ensure progress on all projects to meet or beat deadlines
Excellent attention to detail, initiative, follow-through
Ability to thrive in a dynamic and creative environment, and maintain good humor and flexibility amid frequent interruptions, shifting priorities and changing plans
Strong verbal and written communication skills. Constant professional and dynamic communication (especially via email) is central to the job: among faculty, staff, students, and individuals within and outside Stanford
Excellent customer service and interpersonal skills
In addition, preferred requirements include:
An Associate’s or Bachelor’s Degree
Experience with Stanford policy, procedures and Stanford Oracle Financials
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission are our diverse and dedicated 17,000 staff members. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, submit a cover letter and résumé along with your online application. Your one-page cover letter should briefly describe your background in administration and provide examples of your experience with attention to detail, follow-through, responsiveness, and flexibility.
Thank you for your interest!
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.