This position provides high-level secretarial and administrative support to three or more attorneys. Duties will include proofreading, document formatting and typing, obtaining and organizing case files on a daily basis; entering attorney time on a regular basis; assisting with document production including creation and editing of various legal forms, correspondence and documents. This position may also support corporate attorneys either in an assigned or a backup role.
Duties & Responsibilities:
Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders. Coordinates multi-document filings in both state and federal courts, including E-filings.
Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required.
Oversees and coordinates service related to legal court documents, dockets, and reports.
Organizes and coordinates flow of information. Sorts, reads and prioritizes incoming mail and documents as required - facilitates necessary action; determines routing, signatures required, and maintains follow-ups. Ascertains calendaring requirements for each matter and ensures proper maintenance of any required case calendars.
Skills & Competencies:
Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, tables of contents/authorities, subpoenas, court dockets, reports, memos and correspondence.
Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies. Expertise in e-filing in both state and federal court.
Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs.
Strong attention to detail, organizational skills and ability to manage time effectively.
Excellent interpersonal skills, communication skills and the ability to collaborate well in a team.
While performing the duties of this job, the employee is occasionally required to walk from work station, to desk or to go to various offices to retrieve assignments. This position may also be sedentary and require the employee to sit for extended periods of time.
Requires manual dexterity to use the telephone, enter data into a computer, handle objects and operate tools and office equipment.
Some filing is required and this would entail the ability to lift files, open filing cabinets and bend or stand as necessary.
Position also requires the ability to work under pressure to meet strict deadlines.
Ability to work overtime on an as-needed basis.
Qualifications & Prior Experience:
Requires three or more years of experience as a legal secretary, working in a business law practice with litigation experience.
Prior experience in supporting corporate attorneys is a plus.
Bachelor’s Degree or equivalent education and work experience.