Full Job Description
About MAPS Public Benefit Corporation (MAPS PBC)
MAPS Public Benefit Corporation (MAPS PBC) catalyzes healing and well-being through psychedelic drug development, therapist training programs, and sales of prescription psychedelics while prioritizing public benefit above profit. Founded in 2014, MAPS PBC is a wholly owned subsidiary of the Multidisciplinary Association for Psychedelic Studies (MAPS), a 501(c)(3) non-profit organization.
More information about the organization is available at https://mapspublicbenefit.com.
MAPS PBC is committed to the evolution of psychedelic healing modalities. We are building a diverse and inclusive workplace where we learn from each other. We value transparency, autonomy, experimentation, and kind, direct feedback. We welcome applicants who thrive in the midst of a growing organization that values science and healing.
We believe in diversity and inclusion of people of all backgrounds, genders, races, ethnicities, sexual orientations, educational backgrounds, arrest or conviction record, military and veteran status, religions, abilities, and perspectives. MAPS PBC values and seeks applicants who are people of color, queer, transgender, gender non-conforming, and gender fluid. MAPS PBC strives to continually improve upon the supportive, equitable, and accessible work environment.
Why work for MAPS Public Benefit Corporation (MAPS PBC)?
MAPS PBC is a dispersed workforce that offers full-time employment in a dynamic remote work environment. This means our employees enjoy competitive salaries and benefits packages, as well as the comfort of working from their own homes. Through the conscious use of technology, we stay connected to our team members and professional community while, at the same time, enjoying the freedom of a remote environment.
We are committed to conscious leadership and an inclusive team dynamic. Our culture is one of mutual respect, responsibility, and trust. Our employees’ health and happiness are priorities, and we treat our staff like people, not numbers on a spreadsheet.
MAPS PBC is at the forefront of changing the way mental health issues are treated and is committed to bringing dignity and access to overcoming mental health challenges through the conscious use of psychedelics. We believe we are changing the world, and we want you to be a part of it.
MAPS PBC is seeking a highly motivated and detail-oriented individual with experience in program coordination to join the Training and Supervision Department. Reporting to the Training Program Manager, the Training Coordinator supports the admissions and operations of the MDMA Therapy Training Program and contributes to the growth of the program. The Training Coordinator supports the development and maintence of training, planning, and communication materials. This position requires competence in program coordination, project management, remote work environments, communication, scheduling, organization, and teamwork. Suitable candidates are able to work well in a fast environment and adept at organizing and managing lots of information virtually.
This position requires an experienced program coordinator, preferably with experience in education.
Highly motivated and organized person who follows through on assignments with attention to detail.
Excellent oral and written communication skills
Compassionate customer service skills, enjoys interacting with many people nationally and internationally
Ability to ask clear, goal-oriented questions
Excellent problem-solving skills with a focus on creating solutions
Self-motivated to complete tasks within agreed-upon deadline, ability to communicate clearly about deadlines and expectations
Ability to manage time well and ask for support when needed
Self-reflective and committed to ongoing growth and improvement
Embodies discretion and able to handle information with sensitivity and confidentiality
Quick learner, excited about learning to use systems in new contexts
Comfortable navigating multiple computer and internet-based applications
Able to organize complex information with digital tools
Able to synthesize lots of complex information and communicate with clarity and concision
This is a remote position from a suitable home office with a private and quiet area to work. Secure internet and reliable phone reception are required. This position requires frequent phone and internet meetings. Certain home office expenses may be reimbursed. A work computer will be provided.
Full time 40 hours per week. Applicants must be available 40 hours a week, during normal business hours (9:00 AM - 6:00 PM Monday-Friday PST). The exact schedule may be arranged upon hire. Occasional weekend hours may be required with advance arrangement.
3+ years’ experience in program coordination or administration, preferably in an education setting
Excellent organizational skills with great attention to detail
Proficient computer skills and adept at learning new systems
Preferred familiarity with the mental health field
Develop enrollment materials
Develop online applications and applicant database
Track training enrollment, progress, completion, certification and recertification, via database, LMS and online file share
Collaborate with other staff members on the process of trainee enrollment, tuition and course registration
Program Support to Trainees
Support trainees in their progress through the training program.
Communicate with trainees via regular online communication, including email, online forum, informational and supportive documents. Answer questions and proactively support trainees
Meet with trainees to support personalized training plans and address experiential requirements of program.
Provide detailed instruction for various training components. Support each trainee and team in responding to unique needs
Support the development and administration of curriculum resources including handbooks, worksheets, and rubrics
Assist with the development and maintenance of Continuing Education (CE) materials
Develop additional training and admissions materials to contribute to program development
Event Planning and Registration
Event planning for online trainings, each hosting 60 or more people
Develop agendas and production plans for trainings
Support the administration and utilization of video conferencing software for online trainings
Coordinate event registration, creating and managing registration forms
Event planning for national and international week-long training retreat events, each hosting 60 or more people, including coordinating venue contracts, vendor relationships, lodging, meals, some travel arrangements, and venue logistics such as audio-visual equipment rentals, meeting agenda, ordering supplies and printing, décor, and planned activities.
Support Trainers and Training Staff in training logistics, preparation and follow-up
Facilitate Training Evaluations and Certification Procedures
Coordinate with Supervisors to facilitate Supervision requirement of training and confirm certificate eligibility. Work alongside Clinical Operations staff in concerted effort to support site development of therapy clinics and groups of trainees
Contribute to public communications: email newsletter, web content, informational calls and documents.
Schedule meetings, track multiple calendars, take meeting minutes
Occasionally assist in the delivery of public presentations
Meet regularly with MAPS PBC staff, trainees, and the public via online platforms
Report to manager weekly and participate in regular meetings on the project, department, and organizational level
Manage project tasks on Asana and contribute to project management
Create feedback surveys and analyze results for program improvements
Contribute to Training and Supervision Department planning and goals
Communicate and collaborate with key players, internal and external staff
Check in regularly with supervisor and complete assignments by agreed deadline
Document processes and provide regular updates
Proactively seek methods of improvement, streamlining workflows and building efficiencies in individual work and project outcomes
Non- Exempt (i.e. eligible for overtime)
Salary range disclosed upon request. Includes full benefits package.