State Prog Admin Prin

State of Minnesota - Roseville, MN (30+ days ago)3.7

This position exists to provide technical support and documentation to school district staff in the development, transition and operation of a new statewide student information data collection system (Ed-Fi) that is intended to replace MARSS WES and the Student Support Data Collection (SSDC) for school districts and the Minnesota Department of Education. Over 18,000 school and 1.3 million student records are currently processed and edited annually. This system must be capable of producing the required student accounting data needed for use in school finance formulas that will determine approximately 9.4 billion dollars in state aid; 2.9 billion dollars in property tax levies; and 180 million dollars in federal special education funding to school districts each year. This system must also be capable of producing student demographic and attendance data to meet the Elementary and Secondary Education Act reporting requirements, state accountability data requirements, special education accountability indicator data requirements, federal reporting requirements and other MDE student data needs.

Responsibilities include:
Design, maintain, vet and document data validity procedures and protocols to assure accurate and consistent data in comparison to MARSS data and for use in state and federal aid calculations, analysis of statewide testing results, Elementary and Secondary Education Act reporting requirements, special education accountability requirements, demographic data disaggregation requirements and federal reporting requirements for the National Center for Education Statistics and Special Education.

Assist with onboarding districts to Ed-Fi submissions

Provide training and technical assistance to staff in school districts, charter schools, student software vendors and Regional Management Information Centers (RMIC).

Design and maintain data validity procedures and reports to certify consistency with student data reported via MARSS.


Minimum Qualifications:
Qualified candidates will possess at least three years of professional experience meeting at least two of the following requirements for a total of at least three years and demonstrated abilities described below:

Professional experience working with the reporting and managing of student data reported to the Department via MARSS at the district or charter school level OR;
An equivalent combination of professional experience working with student management software and assisting in the reporting of student data to a Department of Education OR
Professional experience working with a Regional Management Information Center in the area of MARSS data OR;
Professional experience working at the state level in the area of student accounting or MARSS.

Ability to:
Manage a new and large student data collection system to meet the needs of a variety of Department users
Write and prepare technical manuals on reporting specifications and procedures
Effectively communicate, verbally and in writing to a variety of audiences with diverse levels of understanding
Prepare training materials and conduct training on the reporting of student data via ED-Fi to the Minnesota Department of Education

Preferred Qualifications:
MARSS experience acquired at three areas; local education agency (LEA), regional or state agency, or MARSS certified software vendor

Extenstive knowledge of MARSS reporting principles

Experience developing and presenting training on MARSS or other complex student reporting procedures

Moderate understanding of Minnesota student accounting principles

Knowledge of JSON and/or XML with JSON being preferred

Application Details

How to Apply
Click “Apply” at the bottom of this page. If you are unable to apply online, please contact the job information line at 651.259.3637.

For additional information about the application process, go to

CURRENT permanent-classified MDE employees represented by MAPE who are eligible for interest bidding for the position should consult Article 16, Vacancies, Filling of Positions, Section 3, Job Posting and Interest Bidding, of their negotiated agreement. In order to be considered for the position as an interest bidder your application must be received by the "Closed for Bid" date listed above.


If you have questions about the position, contact Marilyn Myles-Newman at or 651.582.8550


The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive services to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651.259.3637 or email Please indicate what assistance you need.