Are you ready to be professionally challenged? Are you looking to be part of a dynamic team of engaged and committed professionals? Then the Health and Specialty Care System (HSCS) may be just the place for you! The HSCS is comprised of nine psychiatric hospitals located throughout the state, and one youth residential psychiatric center in Waco. The HSCS is a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. The hospitals provide state-of-the-art treatment that is recovery-oriented and science-based. Whether in a direct-care or support role, your contribution will make a difference in the life of a Texan.
Clerk III reports directly to the Financial Officer at the facility (state hospital or state-supported living center) providing administrative support services. The Clerk III routinely performs advanced (senior-level) clerical work for the financial office in areas of bookkeeping, inventory control, mail processing and fiscal services. Is responsible for the coordinating of clerical activities including the compiling and tabulating of data, checking and reviewing documents for accuracy, handling and transporting facility documents and maintaining accurate files. The Clerk III has a working knowledge of the HHSC rules and facility policies and procedures, demonstrates the ability to communicate clearly both orally and in writing and provides training as needed to other employees. Completion of job duties requires works under limited supervision with considerable latitude for the use of initiative and independent judgement and provides excellent customer service to all consumers. This position is required to drive a state-owned vehicle.
Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
1. Responsible for receiving, sorting, date stamping, and distributing all the campus mail from the post office. Participates in the daily run to the local post office to pick up and drop off mail.
2. Receiving, filing, and storing of completed purchase vouchers and journal vouchers (Regional facility) and deposit vouchers. Coordinates requesting materials, postage, registered mail, packages and other office supplies with Financial Officer.
3. Assist in maintaining the storage, tracking log, and release of personal effects. Receive patient personal effects from admissions and/or unit drop-off boxes. Perform annual escheats of patient’s personal effects.
4. Coordinate with the Accounting Technician II at the Non-Regional Accounting Office (NRAO) or Accountant I at the Regional Business Management Office (RBMO) in distribution of payroll warrants.
5. Distributes cash per patient special requests or client outings. Writes receipts to reflect the source of the funds (petty cash or trust fund) and the purpose of the payment. Receives unused funds back, reconciles the petty cash box, and communicates with the Accountant I (RBMO) the balances needed to replenish the petty cash.
6. Prepares daily receipts (call in sheets) and daily bank deposits. Receives funds (cash or check) through mail or at the cashier window. Writes receipts and pulls all documentation together for the Accounting Technician II to deposit.
7. Assist the Property Department on their annual asset inventory for all assets in the accounting department. Assist with canteen inventory (if one on the campus) to inventory the stock at the canteen.
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
1. Knowledge of clerical and financial procedures; proper use of spelling, punctuation, grammar, and arithmetic; of business and financial policies and procedures; and of records administration and postage procedures.
2. Skill in using a personal computer. Microsoft applications to include proficiency in Excel, Word, and Outlook, along with the use of 10 key calculator data entry.
3. Ability to prepare and maintain records, files, and reports; to transfer client effects or mail from one location to another; to make arithmetic computations; to communicate effectively; and to train other employees.
Registration or Licensure Requirements:
Must possess valid Texas driver’s license or obtain it no later than 90 days after hire date. Applicants with an out-of-state driver’s license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy.
Initial Selection Criteria:
1. Experience in a cashier's office setting/customer service environment, preferably in a state hospital setting.
2. Experience in accounting and financial operations.
3. Graduation from a standard or high school or equivalent is generally preferred. Experience and education may be substituted for one another.
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, and HHS OIG list of Excluded Individuals/Entities. Males between the ages of 18-25 must be registered with the Selective Service.
All applicants must be at least 18 years of age to be considered for employment at
a state-operated facility.
The salary offered will follow HHS starting salary guidelines which are typically made at or near the posted minimum of the salary range.
According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All of these diseases are vaccine-preventable. As a result, state hospital policy requires employees be vaccinated according to their level of contact with patients. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.