Executive Office Manager/Assistant

Powerhouse Equipment - Delanco, NJ (30+ days ago)



Posted: 15 May 2018


Powerhouse is looking for an organized, energetic and polished corporate-level EXECUTIVE OFFICE MANAGER. Powerhouse is growing quickly and expanding our footprint across the United States. You will be immediately immersed into the fast-paced and ever changing world of providing mission critical products and services to a large variety of customers. We are a family company and we need each employee to work autonomously and blaze your own path.

This position supports the Executive Team and contributes to the strategic growth goals of the business. This position reports directly to the CEO/President.


  • Perform strategic and tactical office management and administrative support. Support all administrative needs of the CEO/President and company VPs, including travel arrangements, setting meetings and calendar management.
  • Design policies and procedures to increase efficiency and improve flow of information and communications across all departments
  • Distribute the company mission and values to all levels of company operations
  • Coordinate functions of Operations and Sales departments, enforcing policies and procedures
  • Manage outsourced HR functions including high-level strategic company HR initiatives and policies
  • Manage corporate level communications with insurance and financial service providers
  • Assist management team with budget reporting and analysis
  • Take the lead on company events including team building, charity events, golf outings and company parties
  • Coordinate busy and fluid schedules of the management team
  • Record, organize and prioritize activities of CEO/President


Salaried Position. $72,000 - $96,000. Extensive Benefits package; family medical, dental and vision. 401(k) with match. Profit Sharing. Bonus eligibility. Flex-time and other programs that encourage a work-life balance.


Experience working directly with high-level management and executives. Ability to work autonomously and report progress to management. Exceptional communication skills. Bring energy to the team. Sensitivity and understanding of confidential and proprietary company information. Ability to interact effectively with all levels of employees and interact autonomously with both internal and external partners.

EDUCATION: B.S./B.A. in business, operations management, communications or alike

EXPERIENCE: Minimum five (5) years with executive-level administration

TECHNOLOGY: Advanced computer user. NetSuite ERP, Office 365, cloud-based filing, PDF


TRAVEL: Negligible

QUALITIES: Highly organized, exceptional communication skills, positive and energetic, works easily amongst all job classes, not just a planner, but an executor.


We never make our customers wait. Boilers are often neglected or ignored, but they are the lifeblood of cities, factories, hospitals, campuses, and many more industrial and commercial facilities and institutions. They keep a functioning society running by providing power, process steam and heat in an amazing variety of applications. Powerhouse allows businesses to do what they do.

Powerhouse Equipment is a single-family-run, privately-held organization headquartered in Delanco, NJ. Powerhouse started in 1982 in Camden, NJ specializing in boiler repairs and parts sales. Today we maintain the newest and largest rental boiler fleet in North America. Our customers are primarily industrial facilities and large commercial institutions. Powerhouse maintains a workforce of over 90 dedicated employees. Our state-of-the-art facilities allow us to build and maintain our high quality equipment. Powerhouse has built its reputation by providing top quality equipment, paired with exceptional service.

Our customers are all over the United States and Canada, in South America and many other locations around the world. Work in an exciting, ever-evolving field with a company full of dedicated professionals. Grow and learn more every day. See the direct results of your efforts, as each one of our employees is critical to our success.

Find out more about us - www.powerhouse.com

Similar job titles: Office Manager, Executive Director, Executive Administrator, Executive Assistant, Assistant to CEO/President

Powerhouse is an equal opportunity employer.

Successful applicants required to submit to background and credit checks.

Job Type: Full-time

Salary: $72,000.00 to $96,000.00 /year


  • Bachelor's