Receptionist / Office Clerk (Part-time)

Pine Valley Residential Services LLC - Mauston, WI2.3

Part-time$11 - $12 an hour
Skills

Qualifications:

  • Certification or comparable work history in a similar office environment.
  • Business customer service experience and knowledge, excellent grammar and communication skills.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe, and Social Media or other web-based platforms. Must be able to type 30wpm or more.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Must demonstrate an understanding of excellent customer service and professionalism at all times and have the ability to accurately and consistently track and organize business documents, data and files.
  • Must be dependable, very organized, self-directed and motivated and have the ability to multi-task, manage time and communicate effectively.
  • Must be professional in attitude and appearance, punctual, and have the ability to keep up with a dynamic office environment.
  • Must pass all employment related screening including background checks.

Job Duties:

  • Customer Service.
  • Receive, sort, and distribute mail, email, fax messages, phone messages, inter-office correspondence, etc.
  • Answer telephone calls, screen calls, relay calls and/or messages to the appropriate staff.
  • Scheduling and client receiving for therapy clients
  • Maintain and Organize calendars related to business office, therapy, and operations as assigned.
  • Create, update, and revise forms, records and files as needed and/or directed.
  • Attend meetings, take meeting notes/minutes, keyboard meeting notes and distribute as directed.
  • Keyboard documents as assigned; documents, notes, correspondence, brief reports, memorandums, etc.
  • Fax, mail, email, copy, scan documents as assigned. Keep accurate records of all correspondence, telephone calls, and contacts. Update company and facility contact and informational lists.
  • Maintain and organize business files and documents according to company standards.
  • Maintain and organize cohesive work environment.
  • Daily office clean-up, up-keep and organization;
  • Oversee the daily cleaning schedule and ensure all office areas are kept clean and organized.
  • Water plants, re-fill humidifiers, clean and fill fountains, sweep/vacuum, and dishes, make coffee, coffee maker and area clean-up, etc.
  • Set up and organization of training areas, organize training materials and supplies, purchase supplies and beverages, snacks, etc.
  • Organize and inventory office supplies and equipment; create lists for ordering/purchasing items as needed.
  • Purchase supplies as directed. * Create, update, print, copy, and distribute company lists and forms as needed.
  • General office organization, coordination of administrative calendars and appointments.
  • General errands and other duties as assigned.
  • Inventory of office supplies
  • General knowledge of office equipment and problem solve issues / repairs as needed.
  • Assist with web site design, newsletter publishing, and marketing/advertising as directed.
  • Support executives and executive assistants with all other office duties and errands as assigned.

Job Type: Part-time

Salary: $11.00 to $12.00 /hour

Experience:

  • Receptionist: 1 year (Required)
  • Customer Service Skills: 1 year (Required)
  • General Office Skills: 1 year (Required)
  • Organizational Skills: 1 year (Required)
  • Reception: 1 year (Preferred)
  • Data Entry: 1 year (Preferred)

Location:

  • Mauston, WI (Required)