Beck Oil, Inc. is hiring for a Human Resources Administration Specialist to join our team in Victorville, CA!
Beck Oil, Inc. operates commercial cardlock fueling locations along with our Fleet Card office on Turner Road in Victorville, California. We are also a supplier of several brands of lubricants as well as chemicals, solvents, DEF, off-road diesel, several blends of Bio-Diesel, racing fuel, and all grades of gasoline.
This position will be 100% in-office, in Victorville, CA. Only candidates who currently reside within a 35 mile radius will be considered.
Position Overview:
The Human Resources Administration Specialist duties and responsibilities provide Human Resources related support to the organization along with overall administration oversight.
Schedule: Monday through Friday; 7:30am to 4:00pm
Primary Human Resources Duties:
- Coaches and advises all levels of management in the areas of employee relations, workers compensation & risk management/safety support.
- Collaborates with the appropriate department at headquarters to provide comprehensive support to Beck employees on issues related to safety, employee relations, benefits, payroll, training and workers' compensation, and risk management, either directly or through headquarters.
- Monitors employee counseling, disciplinary actions, and performance improvement plans; oversees involuntary termination procedures; and approves employee separation notices and related documentation. May conduct exit interviews to determine reasons behind separations.
- Works with employees to provide direction and assistance on documentation for leave related matters; specifically, FMLA, Workers Comp, Safety and ADA accommodations within the workplace.
- Assists in mediating and resolves employee relations issues; conducts thorough and objective investigations when necessary; especially highly sensitive issues of sexual harassment and discrimination.
- Represents organization at unemployment hearings and workers’ compensation settlements, as needed.
- Provides consultative support to senior management in matters dealing with OSHA, safety training and safety program development
- Performs periodic training and audits
- Develops and drives incident reporting systems
- Assists the Safety Committee in reviewing all reports, accident data, and audits to evaluate the future needs for safety improvements
- Assists with the modification and/or new development of policies and procedures
- Assists in accident and/or incident investigations
- Assists with various Human Resource projects as needed.
- Performs other related duties as required and assigned
- Works closely with payroll department to ensure accuracy of information.
- Works closely with medical insurance brokers. Prepare for Open enrollment.
- Liaison between employees, insurance brokers and payroll department.
- Make all corrections in Kronos for Turner Rd. Staff. Missing punches, etc.
- Makes sure all EDD paperwork and wage Garnishments are sent to HR and then filed.
- Completes additional tasks as requested by management.
Administrative duties:
- Complete all COI requests from customers.
- Process/pay and distribute annuals licenses and permits.
- Order/inventory office supplies for all offices.
- Update SharePoint forms annually or as needed.
- Oversee the housekeeping and recordkeeping of Corp. office.
- Oversee/monitor office purchases for all three locations.
- Participate in Safety Committee meetings (Turner Rd)
Qualifications:
1. Minimum 1-3 years of human resources experience in a high-volume employee relations setting with at least 50+ employees.
2. Bachelor’s Degree in HR, Applied Behavioral Sciences, Industrial Relations or another relevant field, or a combination of education and experience.
3. Minimum 1-3 years of previous safety management or risk management experience
4. Most possess a strong background managing complex employee relations investigations and resolving potential company litigation issues.
5. Proven ability to develop and maintain positive working relationships with employees, leadership and external contacts.
6. Previous experience working with ADA, FMLA, and/or leave administration as a primary point of contact.
7. PHR/ SHRM-CP Certification preferred.
8. Prior experience working in Retail is preferred
9. Knowledge of current employee relations practices, as well as State & Federal labor & employment law
10. Must be results driven and provide a high quality of work
11. Must have Microsoft Office experience, specifically Outlook, Word and Excel and Teams
12. Must be able to prioritize workload and multi-task assignments when facing a deadline
13. May be required to work evenings or weekends, as business demands dictate
14. Previous experience working with Kronos is a plus
15. Excellent written and verbal communication skills, including large group presentations
16. Strong attention to detail
17. Ability to self-monitor in terms of meeting deadlines and working with little supervision
18. Excellent analytical and problem-solving skills
19. Professional demeanor
Job Type: Full-time
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
Experience:
- Risk Management: 1 year (Required)
- Human Resources: 1 year (Required)
- Safety Management: 1 year (Required)
Language:
Work Location: In person
