Legal Secretary

Clark Hill PLC - Chicago, IL (30+ days ago)3.2

Clark Hill PLC is seeking an experienced full-time Legal Secretary for the Intellectual Property Practice Group in its Chicago Office. A minimum of 3 years of experience as a legal assistant is required.

Essential Job Functions:

  • Draft preparation of reports for clients regarding prosecution steps in patent and trademark matters.
  • Draft preparation of routine letters for clients, such as engagement letters, trademark watch notices, docket reports.
  • Management of matters/records for patent and trademark matters (domestic and foreign).
  • Draft preparation of routine copyright applications.
  • Draft preparation of routine trademark applications and maintenance documents, including Madrid Protocol.
  • Assembly of exhibits for office action responses, trademark oppositions/cancellations, and litigation.
  • Preparation of formal documents for patent applications, including ADS, POA, IDS, Declarations, PCT/RO/101.
  • E-filing in and comprehensive understanding of all USPTO of patent and trademark filing systems and online forms, including but not limited to PAIR, EFS-Web, EPAS, TESS, TSDR, TEAS, ETAS, ESTTA, TTABVUE, eCO.
  • Filing in and understanding of federal court filing and electronic record systems, including CM/ECF, PACER.
  • Understands general relevance of and to query MPEP, TMEP, TBMP, PTAB Rules, 15 USC 1051 et seq., 35 USC 100 et seq., 37 CFR.
  • Maintains working knowledge of Google Patent, PatentScope, Espacenet.
  • Familiar with ICANN, WHOIS, Wayback Machine.
  • Intake of new clients and new matter opening, including processing engagement letters, conflict checks, administrative forms.
  • Proofreading.
  • Processing of foreign associate and vendor invoices for billing.
  • Management of maintenance fees and annuities for domestic and foreign patent matters.
  • File management (hard copies, FileSite, organization of file histories, etc.).
  • Dockets matters and tasks; produces docket reports, such as status reports for client matters; updates, manages, and monitor docket; meets and confers with attorneys.
  • Contacts and problem solves procedural issues with USPTO HelpDesk, annuity vendor, etc.
  • Organizes correspondence from vast array of senders and recipients.
  • Prepares, files, and tracks expense reports; books travel arrangements.
  • Familiar with Elite, Webview, CPI, CPA, and MS Office, particularly Word and Excel.
  • Communicates effectively with colleagues/staff/attorneys, and clients.
  • Industrious, positive attitude, collaborative, willing to train/learn, problem solver.
  • Minimum Requirements:

Must possess:

  • Excellent computer skills utilizing MS Word, Outlook, and related MS software.
  • Excellent attention to detail and proofreading skills.
  • Ability to handle multiple tasks at one time.
  • Excellent prioritization skills, and the ability to manage a diverse workload for multiple people.
  • Excellent organizational skills.
  • Must be self-motivated.
  • Must be a self-starter.
  • Ability to absorb information quickly and adapt to change.
  • Ability to exercise good judgment and business acumen when interacting with clients, potential clients, guests of the firm, and co-workers.
  • Excellent communication skills, both verbal and written.
  • Team player orientation.
  • Interested candidates should provide a cover letter and resume to Cheri Lundin, Office Manager.
  • Job Type: Full-time
  • Required work authorization:
  • United States

Job Type: Full-time


  • Legal Secretary: 3 years


  • High school or equivalent


  • Chicago, IL 60601

Required work authorization:

  • United States