Executive Assistant to the President

Helix Electric - San Diego, CA (30+ days ago)3.3

Helix Electric, Inc. is considered to be one of the most successful open-shop electrical contracting companies in the nation. Helix Electric has expertise with projects in virtually every field of electrical construction - design/build services, industrial and commercial developments as well as government, institutional, communications and utilities projects. Helix Electric possesses world-class technical experts who maintain vital, long-term relationships and a high level of credibility with general contractors, utility and power user customers we serve. We have a strong reputation and extensive network of customer relationships and have consistently provided new, cutting-edge product innovations.

To better support current backlog and the anticipated doubling of business over the next few years, Helix Electric has created a new position for a dynamic Executive Assistant to the President with strong financial analysis skills. With the ability to organize work and focus on priorities in a dynamic, fast paced, multi-project environment. Team player with a positive attitude, motivated and success driven.

Responsibilities and Duties:
Handle information of a highly confidential and critical nature appropriately.
Assisting the President in tracking the key business metrics.
Assist the President in generating and analyzing Business & Financial MIS, coordinating with various departments.
Scanning & Analysis of industry peers and conduct new business research.
Manage and ensure execution of specific assignments / projects initiated by the President.
Develop and maintain an inventory of critical path projects in which the President is especially interested and/or for which his awareness and involvement is essential.
Manage the President’s calendar and ensure deadlines are being met; record meeting details and keep careful track of commitments and schedules.
Serve as key liaison to internal and external VIPS’s.
Develop project deliverables (presentations, status updates) in developing the organization’s strategy by performing analysis to deliver relevant and insightful management information, together with assisting in business planning and development.
Preparation of presentations & reports for the President.
Prepares and facilitates meetings involving the President and is accountable for ensuring that the meeting objectives are realistic, that preparation is appropriate, and that the President is well-prepared so that the President’s time is leveraged most effectively in a meeting context.
Qualifications and Skills

Preferred MBA Finance with 5 to 9 years of experience in financial analysis, MIS, business analysis of projects / products / financial services of which at least 2 years as an Executive Assistant to a C-Level / President / Managing Director/Functional Head.
At least 5 years supporting executive-level. Strong financial analysis experience with a BA in Finance or Accounting highly preferred.
Articulate communicator. Team builder. Problem solving skills.
Relationship building strategic vision and project planning presentation skills.
Management collaboration, attention to detail, budget & cost control.
Able to handle responsibilities with poise, ease and confidence.
Excellent communication and presentation skills ensure that relevant stakeholders are kept apprised of project progress and challenges, while ensuring that the level of detail is appropriate for each audience.
Equally capable of handling large, complex projects, as well as multitasking across a number of smaller ones, adapting management style to fit the situation.
Tact, diplomacy, and persistence are essential qualities in executing this dimension of the role.
Proficiency with MS Office, including intermediate-advanced skills with Outlook, Word, Excel & PowerPoint. Experience with Adobe Bluebeam is preferred.
Ability to appropriately handle critical information and sensitive situations in a timely manner.
Flexibility to handle a variety of tasks and shift priorities simultaneously.
Self-motivated, enthusiastic and customer service oriented.
Excellent organization and time management skills.
Helix Electric is an Equal Opportunity/Affirmative Action Employer committed to diversity in our workforce. It is our policy to attract and retain the best-qualified people available, without regard to race, color, religion, national origin, gender, sexual orientation, age, disability or status as a Special Disabled Veteran, Vietnam Era Veteran or other qualifying veteran. Diverse employees/candidates are encouraged to respond. Helix Electric is committed to developing and maintaining a workplace which reflects the diversity of the communities we serve. EOE Minorities/Females/Protected Veterans/Disabled/VEVRAA Federal Contractor.