Registrar

UC Hastings College of the Law - San Francisco, CA

Full-time

The University of California Hastings College of the Law was founded in 1878 as the law department of the University of California and was the first law school in California. Over the years, it has built a legacy and reputation of being a preeminent institution comprised of renowned faculty committed to the study of legal theory and research, preparing students for careers in the judicial system, public service, and industry.

The College is redefining legal education through an experiential, interdisciplinary, and international approach to the law. By integrating rigorous academics with hands-on practice, the College is preparing its graduates to tackle the legal challenges—and leverage the opportunities— of the 21st century.

THE ROLE

Reporting to the Academic Dean, the Registrar is responsible for leadership and oversight of all aspects of the College’s Records Office. The Registrar maintains the College’s permanent academic records in compliance with FERPA and other federal and state regulatory requirements.

The Registrar oversees the Records Office staff and manages all Records Office functions, including: enrollment and registration; exam administration; State Bar and Moral Character certifications; and degree audits and graduation clearances for approximately 1000 students in JD, LLM and MSL degree programs.

The Registrar provides both leadership and hands-on management for the Records Office. The Registrar also plays a College-wide leadership role as the College reshapes its academic programs to meet new challenges and opportunities in legal education, and develops new interdisciplinary collaborations with other University of California schools.

RESPONSIBILITIES

Primary responsibilities include but are not limited to:

  • Oversee all operations, personnel, policies and information technologies within the Records Office;
  • Record grades, assess class ranks and honors, verify student enrollment, issue transcripts and diplomas, evaluate transfer credit, and provide regular data submissions to the National Student Clearinghouse for enrollment and degree reporting;
  • Working closely with the Academic Dean’s Office, produce and publish the Schedule of Classes, set the College’s academic calendar, and oversee all registration processes;
  • Working with the Director of Accreditation and Assessment, ensure compliance with applicable laws, regulations, and accreditation standards.
  • Provide oversight, training and supervision for Records Office modules of Ellucian Colleague student information system to ensure accurate maintenance of student records and data integrity;
  • Recruit, train, and supervise department staff, allocate work assignments and evaluate employee performance.
  • Develop and manage department budget;
  • Communicate College deadlines, policies, and requirements to students;
  • Promote a student service-focused environment and collaborative relationships with other front line student offices;
  • Provide liaison and guidance to Curriculum, Academic Standards, and other faculty committees;
  • Generate enrollment, curricular and bar passage sections of the annual IPEDS, ABA, US News & World Report and similar surveys;
  • Provide ongoing and ad hoc reports to the administration and various faculty committees regarding bar passage, enrollment, and the curriculum;
  • Develop data sets for assessment purposes; and
  • Perform related duties as assigned.

REQUIREMENTS

  • Bachelor’s degree required; Master’s degree preferred
  • Minimum of 5 years of leadership experience within a university Registrar’s Office
  • Strong analytical, interpersonal and written and oral communication skills
  • Solid database management/data query experience, preferably with Ellucian Colleague and Entrinsik Informer or other reporting software
  • Knowledge of federal regulations, national trends and best practices, FERPA requirements and AACRAO guidelines
  • Demonstrated knowledge and understanding of complex information and computer systems and ability to extract data to support curriculum evaluation efforts
  • Demonstrated project management and solution-oriented, collaborative decision-making skills

BENEFITS

Health and Welfare Benefits

  • Comprehensive medical, dental and vision insurance coverage
  • Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
  • Employee Assistance Program

For your Financial Future

  • Life Insurance, Disability Insurance
  • Legal Insurance
  • University of California Retirement Plan (defined benefit)
  • Deferred Compensation Plans/Pre-tax Retirement Savings Programs

For your Work/Life Balance

  • Fourteen paid holidays per year
  • Generous vacation and sick leave
  • Commuter Benefits Program

THE HIRING PROCESS

Failure to provide the information as required on the application form and to include a resume shall immediately disqualify an applicant from employment consideration.

WHAT TO EXPECT

Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Not all applicants will be contacted for an interview.

The position is open until filled.

**This position has been designated as “sensitive” and requires a pre-employment* background check.*

The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.

UC Hastings College of the Law is an Equal Opportunity Employer

Job Type: Full-time

Salary: $100,000.00 to $130,000.00 /year