STAFF SPECIALIST, UNIVERSITY DEVELOPMENT

Duke Careers - Durham, NC

Full-time
Occupational Summary
This position will provide advanced level of direct administrative support to the Alumni and Leadership Giving Team. This position will handle administrative duties, which include but are not limited to, arranging meetings, travel and events, recording gifts and pledges accurately, drafting high level correspondence, conducting research, as well as providing technical and logistical support to the Alumni Giving team.

Work Performed

Reporting
Draft a wide variety of written materials including detailed individual prospect bios, letters and internal and external correspondence.
Respond to requests from the team for information gathering and follow up on requested reports. Research and investigate gift commitments using office files and the database and prepare reports.
Assist in the loading, distribution and tracking of contact reports. Use the moves management database to enter moves and solicitations and check the accuracy of reports consisting of moves management data.

Travel and Events
Coordinate alumni giving team trip preparation and travel arrangements, including preparing call lists, establishing the itinerary, making flight and hotel arrangements, and preparing the travel materials. Anticipate and identify appropriate supporting documentation and briefing materials for the trip such as research materials and historical gift, biographic and prospect information.
Participate in the planning and execution of select events for cultivation, solicitation and/or stewardship purposes. Compile and maintain lists of events or meetings pertinent to the team.

Administrative
Contact Duke Alumni, parents and friends to request and schedule appointments. Respond to inquiries from donors, as needed.
Screen and prioritize mail and documents to determine which items to respond to independently or which to bring to director's attention based on content of communication and knowledge of office activities.
Set up and maintain varied office files of records, reports and correspondence required for reference and efficient operation of office.
Process donor gifts and pledges for staff for database entry by Duke’s Office of Alumni and Development Records.
Maintain AGT calendars including scheduling internal /external meetings, alerting AGT to important dates. Prepare and/or provide necessary documents for AGT to use in meetings. Attend meetings as requested to take minutes.
Assist staff and team with merging, printing, and mailing of letters and other correspondence.

Training
Participate as a team member by sharing workloads and maintaining knowledge of colleagues’ activities.
Perform other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Qualifications
Requires an individual with extremely well-developed project management, computer literacy, and communication skills as well as an understanding of the process of fundraising.
Ability to manage the workload within a team environment.
Must be able to communicate professionally and confidently with a wide variety of constituents, including university administrators, major donors to the University, fundraising leadership and colleagues.
Must be able to handle many varied tasks and organize his/her workload to meet the needs of the team.
Handle sensitive and confidential information and issues on a daily basis.
Handle ad-hoc assignments and accompanying deadlines.
Proficiency required, Microsoft Word,(to include mail merge, Excel.
Desired proficiency, Microsoft Access.

Required Behavioral Competencies
Attention to Detail
Planning, Prioritizing and Multitasking
Collaborating with Others
Listening.
Initiative
Provides Excellent Customer Service

Interested applicants
Please submit cover letter and resume to dev-jobs@duke.edu.
Please put "Development Assistant - Duke Annual Fund" in the subject line

Minimum Qualifications

Education
Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondaryeducation.
Experience

Work generally requires two years of clerical or research experience to acquire skills in administrative or project research responsibilities as well as accepted office organization, communications and research practices. A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and experience requirement. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

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Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.