Assistant Director of Special Programs

Bellevue College - Bellevue, WA (30+ days ago)4.2

Job Summary This position is exempt from overtime.

Under the general direction of the Dean of International Education and Global Initiatives, the Assistant Director of Special Programs (ADSP) is responsible for development, implementation, and management of the International High School Completion Program, and the expansion of the International Business Professions (IBP) Program. This position aids the director of OIE with short-term programs.

The International High School Completion (IHSC) program is a brand-new program to commence in Fall 2018. The position is primarily responsible for building a solid foundation for an accessible, sustainable, and high-impact dual-enrollment pathway program for academically motivated international students ages 16 and 17. The incumbent functions as a technical expert in the areas of evaluating foreign upper secondary credentials and external exams, developing individualized academic plans that satisfy requirements of the Washington State high school and associate credentials while preparing students to apply for admission to universities around the USA.

The IBP program is a well-established one-year program that admits qualifying students in fall and spring serving about 15-30 students annually. This position plays a key role in maintaining and increasing student enrollment, retention, completion, and the overall satisfaction rates of the students. The incumbent strengthens existing partnerships and identifies new opportunities to grow and diversify student enrollment.

The position serves as a Designated School Official (DSO) and Alternate Responsible Officer (ARO). The incumbent may travel domestically and/or internationally as directed by the OIEGI Dean or Directors.

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 45% students of color and over 1,800 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our mission and goals, diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.

Essential Functions/Typical Duties
  • Work with the dean of OIEGI to establish program's rules and procedures, workflow, advising and orientation formats, and communication plan to ensure students' safety and success; Set targets for retention and completion rates and be responsible to meet them quarterly
  • Stay abreast of the State's high school completion/graduation requirements and procedures
  • In consultation with the Evaluation office and the domestic High School Completion program, devise the academic progress form, develop communication plan to inform successful completion of the high school graduation requirements of the program participants
  • Sustain and grow the program while maintaining the quality and integrity of the program
  • Design, collaborate, and facilitate various safety campaigns and training
  • Represent and advocate for the students when issues arise on- and off-campus
  • Evaluate applicants' educational records to ensure admission standards are met, inform admission specialists of the decision in a timely manner
  • Design and facilitate quarterly both online and on-ground orientation for the program
  • Research and develop effective advising model for this student population with end goals to increase access, retention, completion and university acceptance
  • Advise and develop personalized education/career plan, track progress, ensure students satisfy both high school graduation and transfer associate degree requirements to earn both credentials
  • Guide students with university selection, applications, decision making, and transfer-out process
  • Teach and/or coordinate with the Human Development 103 instructor to complete the "High School and Beyond" project
  • Work closely with the International Recruitment team and the Institutional Advancement to develop promotion materials, articles for newsletter, online parent orientation/guidelines, manage website contents, shoot and upload videos and update contents periodically
  • May plan, organize, and conduct an annual university visit tour around the US for students
  • May supervise lower level staff when the program grows
  • Provide leadership and clarity to ensure continued success and expansion of the program
  • In collaboration with English Language Institute (ELI), seek opportunities to increase customer satisfaction, deepen relationships with existing partners, and expand potential internship sites
  • Work with the international advising team to ensure advisors advise and develop personalized education/career plan, track progress, and help students prepare for their Curricular Practical Training (CPT)
  • Plan and facilitate all ICC-IBP specific events by following the college's policies, procedures as well as department's allotted budget
  • In consultation with the key stakeholders, review and negotiate the terms of conditions of the contract as needed
  • Craft and conduct an annual student program evaluation, summarize results, and make recommendations
  • Work with the International Recruiters to develop and maintain the IBP alumni program
  • Provide administrative supports with the quarterly invoices and expenses in a timely manner
  • Assist the director of international education with the short-term customized program inquiries, development of the program, costing, hiring, training, and delivering program as needed
  • Assist the two directors in the Office of International Education and Global Initiatives (OIEGI) to fulfill the needs of the existing partners' exchanges and requests
  • Perform other duties as assigned
Essential Functions:
  • Be on-call 24/7 for the IHSC students, especially for the underage students
  • Ability to interpret foreign upper secondary education transcripts and various exam results
  • Foster positive working relationships with underage students (ages 16 and 17) , faculty, parents, agencies, school counselors, sponsors, government officials, business partners, and the BC community
  • Ability to explain the Washington State's high school completion requirements, BC degree and program offerings, international admission requirements, basic F-1 and J-1 visa requirements, housing, insurance, and banking information to prospective students, parents, and agents
  • Perform the Designated School Official (DSO) duties
  • Ability to use Word, Excel, PowerPoint, SharePoint, OneDrive, International Students Scholar Management (ISSM, formerly known as fsaAtlas), Terra Dotta (becomes available in summer '18) Secure 92 (SMS & FMS) and desktop publishing software and other web-based applications
  • Ability to travel abroad for a few weeks annually without any restrictions and to work occasional weekends and evenings
  • Possess a valid U.S. driver's license and the ability to drive an automobile

Qualifications/Core Competencies Minimum Qualifications:
  • Bachelor's degree from an accredited institution or Associate's degree and two years of progressively responsible advisor, teacher, or counselor position working with diverse population
  • Experience working in an office of international education in higher education
  • Ability to be on-call 24/7 for the IHSC students, especially for the underage students
  • One year experience in advising students in middle, high school or college/university setting
  • Be a US citizen or permanent resident to perform the Designated School Officers (DSO) and Alternate Responsible Officer (ARO) duties
  • Ability to relate and communicate respectfully and effectively with students, families and partners with diverse cultural and linguistic backgrounds
  • Demonstrated high tolerance of ambiguity and ability to remain organized and productive
  • Ability to write, speak, and present effectively in business settings
  • Intermediate to advanced skills in Microsoft Office, including Word, Excel, PowerPoint, and desktop publishing software
Desired Qualifications:
  • Master's degree from an accredited institution in Education or related fields
  • One year experience in working with the International High School Completion program in Washington State
  • One year experience in reviewing foreign high school credentials and external test results
  • Experience working with underage students and their parents/guardians
  • Experience in shooting, editing, and uploading videos by meeting the universal design requirements
  • Knowledge of risk management and Title IX in a higher education setting
  • Teaching experience on-campus and online at a higher education setting
  • Effective organization skills and attention to details
  • International recruitment travel experience

Required Information How to apply:

Click on the word Apply at the top right corner of the job announcement.

Individuals interested in this position are encouraged to apply. Your application must include all required documents and a complete online application to be considered complete.

Any application that does not provide all requested information will be considered incomplete and will not be screened for the position.

Please submit the following to be considered:
  • Complete an online application (note that stating "See Resume" on any section of the online Application will be deemed incomplete)
  • Complete the supplemental questionnaire
  • Attach a Resume
  • Attach a Cover Letter addressing how you meet or exceed qualifications (max 1 page)
  • Attach a Diversity Statement that addresses the following: Please provide specific examples of how your educational and/or professional experiences, background or philosophy demonstrate your commitment to diversity and equity, and how these prepare you to contribute to Bellevue College (min 1 pg, max 2 pgs, 12 pt font, double-spaced)
  • Attach a copy of academic transcripts (unofficial transcripts may be submitted - official transcripts required upon employment)