Project Coordinator

InfraSource - King of Prussia, PA3.5

At InfraSource, we believe in developing and retaining the best people in the industry and providing the best value services to our customers in the natural gas and electric industries. With over 2,000 team members in 30 locations across the United States, we take pride in developing the infrastructure of our country by connecting people and resources. As an industry leader over the last 60 years, we have built our reputation as a premier provider of services with a solid track record of performance, integrity and – above all – a commitment to safety, quality, and our people. - a commitment to safety and quality.

Role Summary:
This position is an entry level project coordinator position. The project coordinator will be assigned projects, programs or tasks as appropriate. Typical tasks will range in volume and complexity. The position will report directly to the Project Manager.

Essential Functions:
Project Administration – as required

Assist Operations with onboarding new employees (when required)
Assist in project office set-up
Create and communicate the project plan: safety orientations, training, etc.
Project Controls – 75%

Accruals tracked weekly and turned in at the end of every week
Scheduling work and crew makeups on MS Project for internal and external use
Weekly manager and cost per man hour reports to stakeholders
Review invoices from subcontractors to confirm production and accurate accounting
Work with Accounts Receivable and Billing Department to make sure all revenue is accounted for and accurate
Forecasting month and year for each project and program
End of month explanations for variances in the forecast to actuals
Set up new projects
Create purchase orders
Design review and estimate take-offs
Work with internal support groups (Finance & Accounting, Billing, etc.) to set up projects in accounting system
All duties as assigned
Project Management – 25%

Develop, maintain and update program documentation
Program task management (as assigned by Manager)
Develop and maintain program file system (physical and electronic)
Customer contact to obtain project specific information
Estimate costs based on provided estimating tools and or works with others to develop costs
Ensure stakeholder notification and buy-in
Complete project close-out per company standards
Decision Making and Problem Solving Ability
Basic understanding of Natural Gas Industry standards and practices
Ability to interpret field conditions and communicate project requirements to the team
Ability to develop and communicate ideas regarding project trends
All duties as assigned