Marketing Administrative Support Specialist

Friedman Integrated Real Estate Solutions - Farmington Hills, MI2.5

Join a growing team of hardworking, self-motivated individuals. As an innovative, successful company we believe employees are our best asset. If you possess dynamic leadership capabilities and welcome a challenging position in a fast-paced environment, consider a career opportunity with our organization.

Friedman Integrated Real Estate Solutions is one of the Midwest’s largest commercial real estate organizations. Friedman offers a full range of services that include: commercial brokerage, property and asset management, investment and loan sale advisory, turnaround management and receivership, space planning and design, construction and project management, graphic design and marketing in addition to a vast array of advisory services. We provide our clients with a single point of contact for the entire range of services we offer.

Friedman represents banks, special servicers, institutions, property owners, national and regional retailers, and commercial tenants in every size range. Friedman manages over 140 facilities encompassing more than 16M SF of commercial and multi-family properties throughout the country. As owners and managers of commercial property for more than 30 years, Friedman understands what it takes to achieve results that maximize the client’s objectives.

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Friedman offers highly competitive compensation and full benefit packages, including Blue Cross Blue Shield medical insurance, Delta Dental, vision, 401(k) with employer match, and over three weeks of vacation time. Apply today and see why Friedman is the right choice for the next step in your career!

Currently, we are in search of a dynamic Sr. Administrative Assistant to join our Commercial Brokerage Team.

This role is primarily responsible for supporting commercial real estate brokers, relying on experience and judgment to plan and accomplish goals while performing a wide variety of administrative as well as some basic property marketing tasks.

Job Functions/Responsibilities

Research properties using CoStar, BS&A, Access Oakland and misc. internet searches depending on the property to obtain relevant information
Create presentation books for broker review/revision including: draft BOV reports, Market Analysis/Opportunities, Client Tour books, Overviews, PowerPoint presentations, etc.
Create flyers and aerials from templates provided by marketing department; edit photos as needed
Assist with property marketing by preparing mailers, eflyer schedules, and broker newsletters
Create various maps for client presentations utilizing custom map software
Prepare and send correspondence (letters, memos, emails) on behalf of the broker to clients and associates
Prepare documents including: Offering Memorandums, LOIs, Proposals, Agreements (lease, purchase and listing), Building Comparison Matrix and Charts, etc.
Update client information and create tasks in our Salesforce CRM database; generate reports and export data as needed
Generate listing activity reports for review with broker and client
Schedule and coordinate broker/client appointments
Occasionally run business-related errands
General office duties including: scan, fax, copy, file documents, mail distribution, maintenance of supply and coffee inventories, field calls for brokers, basic troubleshooting of office and brokerage equipment (copiers, smartphones, computers) before submitting ticket to IT
Prepare and receive UPS/Fed Ex packages for brokers
Provide backup phone and reception support to front desk
Other administrative and general office duties as assigned based on the current workload of the department
Skill Requirements/Qualifications

Bachelor Degree with 3+ years of experience in an office setting supporting multiple executives, sales representatives, or managers
Commercial or residential real estate experience in a brokerage environment
Advanced proficiency in Adobe Acrobat, Internet search engines, Microsoft Office
(Word, Excel, Outlook, Publisher, PowerPoint)
Intermediate proficiency in Microsoft Dynamics or other CRM databases, Photoshop Suite and Elements
Excellent communication skills – ability to communicate accurately and clearly both verbally and in writing
Ability to prioritize projects and strong problem-solving skills
Customer service oriented “can do” approach to work
Strong research skills and attention to detail a must