Special Events Project Manager/Sr. Admin Assistant

American Medical Response - Lewisville, TX3.6

Full-time
More Information about this Job
The location of this position may be negotiated.

POSITION SUMMARY:
Responsible for the management and successful delivery of assigned projects while providing a single point of contact. Takes projects from original concept through final implementation. Interfaces with all areas affected by the project. Defines project scope and objectives. Develops detailed work plans, schedules, project estimates, resource plans, and status reports. Conducts project meetings and is responsible for project tracking and analysis. Ensures adherence to quality standards and project deliverables. Manages the integration of vendor tasks and tracks and reviews vendor deliverables. Provides subject matter expertise and analytical guidance to project team. Recommends and takes action to direct the analysis and solutions of problems.

Essential Duties and Responsibilities:
Responsible for requirements definition, creating project scope and obtaining scope approval, and creating project plans, resource plans and project cost estimates.
Ensures that all project requests are aligned with AMR goals and strategic plan.
Resolves ambiguities in project requirements and gains consensus from project team members.
Coordinates project efforts and activities to achieve agreed timelines and budgets.
Works closely with all teams and Director to best align resources with business needs.
Understands and coordinates activities with and between multiple internal departments within AMR including HR, Finance, Business Development, Communications, Event Medical and others.
Produces accurate and complete project documentation including but not limited to: Requirements definition, scope documents, statements of work, project schedules, communication plan, staffing plans and requests, status reports, issue logs, test plans and test plan results, and project budgets.

Job responsibilities include but not limited to:
Conducting project kick-off meetings
Defining project scope
Facilitating technical, operational and/or business requirements meetings, definition for product development initiatives.
Developing detailed baseline project plans
Tracking / managing projects to successful completion
Communicating status, issues and risks to projects stakeholders
Provide leadership to cross-functional project teams and maintain project documentation.
Consults with management and reviews project proposals to determine goals, time frame, funding limitations, procedures for accomplishing project, staffing requirements, and allotment of resources.
Develops project plans specifying goals, strategy, staffing, scheduling, identification of risks, contingency plans, and allocation of available resources.
Formulates and defines scope and objectives of project.
Coordinates recruitment, contracting and/or assignment of project personnel.
Assigns duties, responsibilities, and scope of authority to project personnel.
Directs and coordinates activities of project personnel to ensure project progresses on schedule and within budget.
Establishes standards and procedures for project reporting and documentation.
Prepares project status reports and keeps management, clients, and others informed of project status and related issues.
Confers with project personnel to provide advice and resolve problems.
Coordinates and responds to requests for changes from original specifications, manages and implements change control processes.
Monitors project results against requirements.
Directs quality assurance with quality assurance plans.
Facilitates design and review sessions.
Reviews and assess vendors' proposals.
Manages multiple projects using formal project planning techniques, including development of budgets to successfully support each project successfully.
Directs the activities of on-site and off-site consultants.
Provide remote support as needed (including outside business hours and weekends) to personnel deployed on national assignments, and to event hospitality recipients.
Travel as needed to provide on-site support for National AMR Events.
Adheres to all company policies and procedures.

Non-Essential Duties and Responsibilities:
Perform other duties as assigned.

Minimum Qualifications:
Education/Licensing/Certification:
High school diploma or GED required.
Bachelor's degree is preferred
PMP certification is preferred.

Experience:
5+ years experience in project management, requirements definition and/or deployment of business solutions, including demonstrated leadership skills.

Knowledge and Skills:
Advanced knowledge of Organizational Change Managment.
Highly knowledgeable of funding proposals.
Very strong writing, negotiation and presentation skills.
Collaborative, customer-focused and able to create visible value.
Experience with intra-department projects as well as projects with business sponsors is required.
Extensive knowledge of cost and budgetary controls procedures.
Demonstrated skill in the successful completion of multiple, simultaneous and rapidly emergent tasks.
Demonstrated ability to quickly learn new technologies.
Ability to plan for projects, including planning for cost, personnel and equipment needs.
Ability to analyze operations and organize their parts into a logical solution.
Ability to read, analyze and interpret general business periodicals, professional journals, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to establish and maintain positive working relationships with executive management, business units, vendors, suppliers and customers, and interal teams.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Effective oral, written and interpersonal communication skills.
EEO Statement
EOE including Veterans and Disabled