Executive Assistant

Uncharted Power - New York, NY (30+ days ago)


THE COMPANY

Founded in 2011, Uncharted Power is an award-winning energy technology company on a mission to democratize energy worldwide. We envision a world where everything that moves around us is a source of clean, convenient, and affordable power. We are creating this world with MORE (Motion-based, Off-Grid, Renewable Energy), our proprietary energy platform that provides on-demand, democratized, and decentralized power for infrastructure and consumer goods.

OUR COMMUNITY

We are not your typical startup community... From our Beyoncé dance breaks during team meetings to our Game of Thrones analogies at strategy sessions, we believe in redefining the concept of “work” by making empowerment an integral part of our day-to-day operations and style.

Our community is vibrantly diverse with teammates hailing from all over the world, from Ecuador to Nigeria, straight into our headquarters - The Power House - in Harlem, New York City. We aspire to be real-life superheroes of the 21st century, and as such, we are a team that intensely pushes each other to grow through direct feedback and high standards that drive excellence as we execute our mission to change the world.

THE OPPORTUNITY

Do you love organization, scheduling, and time management? Are you resourceful, willing to go the extra mile, and detail-oriented? Do you have an unwavering and enthusiastic can-do attitude? Are you thrilled by the idea of helping to build the next multi-billion dollar company?

We have an opportunity for an Executive Assistant to join our team in supporting our award-winning Founder and CEO, Jessica O. Matthews. This individual will be based at our Harlem-based office and will also play a critical role in overseeing the CEO’s calendar, as well as provide high quality administrative and clerical support on tasks that aid the daily routine of CEO.

Some of the role’s day-to-day tasks will include: serving as a helpful point of contact for our vendors and teammates, running errands, conducting research, and managing the CEO’s calendar. This individual will also be managing and planning various appointments and events, as well as coordinating travel arrangements and organizing the CEO’s daily calendar.

The ideal candidate will have a minimum of 1-2 years of related work experience and will be enthusiastic about working at a startup. As Uncharted Power is a startup, this individual will also be doing a variety of other tasks as requested to support the business. This role will be an hourly role from approximately 10 AM to 6:30 PM Monday through Friday for an initial 3-month contract (role to start at $15/hour). This role can and is intended to lead to a full-time role at Uncharted Power.

RESPONSIBILITIES

Managing the CEO’s calendar and arranging her daily schedule (arrange meetings and travel, as well as support VP of Marketing and P&R in speaking arrangements for CEO)
Aiding and supporting the performance of other clerical and administrative staff
Helping the office manager to make sure that the day-to-day of the office runs smoothly: conference rooms are ready for meetings, printers are working, repairs and cleanings are handled
Supporting with landlord relations and cultivating positive community and stakeholder relationships for Uncharted Power’s HQ
Facilitate and format information for internal and external communication such as memos, emails, presentations, and reports
Serve as a second reliable source in building relationships with vendors and building management, as well as serve as a backup for company contact for select independent contractors (for example, staying late to meet a TaskRabbit)
Making sure that office manager is being supported in relationships with representatives and making sure to that any additional coverage is being taken care of, filing a complaint, processing payment/refunds, vendor relationship management, contacting vendors for office repairs, paying vendors for services performed, keeping a record of vendor’s contact information
Work and communicate with Community Growth Coordinator in making sure CEO and Senior Director meetings, events and conferences are fully supported, coordinated and prepared
Overseeing and managing all calendar management for the CEO (scheduling, sending calendar invitations, etc.), as well as select on-going administrative support for the CEO
Familiarity with online calendars and cloud systems
Executing various other special projects (as needed)
Maintains client confidence and protects operations by keeping their information confidential
Acts as a second hand to make sure the office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

QUALIFICATIONS

Company-Specific

Passionate about self-actualization
Self-directed and motivated to create excellent deliverables
Excited about the challenge of tackling the unknown
Comfortable operating “at capacity”
Driven to challenge and combat global inequality
High performing in a startup environment
Enthusiastic, hands-on, self-aware, and proactive
Proven track record of innovation

Role-Specific

Exceptional written and verbal communication skills
Strong interpersonal skills for working with VIP guests and clients
Excellent relationship management skills for vendors and stakeholders
Proficient in Microsoft Office, as well as Google Documents, Sheets and Slides
Resourcefulness: a rare knack for getting amazing things done quickly, cheaply, and independently
Outstanding organizational and time management skills
Ability to pick up new software easily
Strong organizational skills
Exceptional (and perhaps obsessive) attention to detail
Ability to protect highly confidential information

Preferred Qualifications

Minimum 1-2 years of relevant work experience (former Executive Assistant experience is preferred)
Undergraduate degree from a 4-year accredited institution
Experience in a startup or other high-growth environment
Experience with people management
Experience with Quickbooks
Strong problem solving and analytical skills

Uncharted Power is an equal opportunity employer.