Accounting Clerk III

City of Beaufort - Beaufort, SC2.5

Full-time
Save

*****Interested parties MUST complete a City of Beaufort employment application. Please visit the City's website a www.cityofbeaufort.org, click on the Employment soft button off the home page.*****

GENERAL STATEMENT OF JOB

Assists in processing and verifying financial transactions, monitors accounts, and performs other general accounting duties as directed within accepted GAAP guidelines.

ESSENTIAL JOB FUNCTIONS

Performs general accounting duties in the following areas under the direction of the Finance Director.

  • Processes reoccurring, and correcting journal entries required for daily and month-end closings.
  • Reviews revenues, expenditures, and project status to ensure proper implementation of funds.
  • Verifies daily cash receipts to bank deposits and posts cash receipt batches to general ledger.
  • Ensures that cash collection sites are properly trained and adhering to proper cash control procedures.
  • Performs surprise audits of petty cash drawers.
  • Maintains and issues general billing invoices and monitors for payment, performing collection activity when necessary. Reconciles general billing and business license AR each month.
  • Staff support for the Tourism Development Advisory Committee. Prepares all reports related to the State Accommodations Fund, including review and approval of grant recipient’s reimbursement requests, preparation of State Accommodations reporting, updates to the City social media outlets related to advertising and documents associated with the State Accommodations Tax grant process and ensure that funds are expended in accordance with State Law.
  • Monitors and reconciles payments from lease, outsourced contractors, and other outside parties to ensure proper payments in accordance with obligations to the City, including adjusting as necessary lease payments for CPI, adjusting maintenance and operations activity, tracking all amendments and termination dates and verifying fiscal compliance with contractual terms.
  • Tracks contract payments and project costs to ensure compliance with terms and conditions of contract documents.
  • Reviews payroll draft reports for accuracy prior to final payroll approval.
  • Conducts research on grants, financial matters, and assigned projects.
  • Prepares construction budget reports and cost control analyses ensuring projects remain within approved budgets.
  • Maintains complete project files and prepares project accounting reports by funding sources and total costs of project. Interfaces with City personnel in dealing with contract performance, grant management, and adherence to procurement policies; working closely with project managers.
  • Performs procurement administrator responsibilities including, ensuring that purchase recursions are supported as required by City Ordinance, prepares RFP/RFQ documents for public solicitation based on Scope of Work developed by overseeing project manager, monitor solicitations and performs administrative duties related to competitive bid process.
  • Operates a computer, printer, scanner, camera, calculator, fax machine, copier, telephone, etc.

Interacts and communicates with immediate supervisor, City Manager, department heads, City employees, various government agencies, sales representatives, numerous vendors, and the general public.

ADDITIONAL JOB FUNCTIONS

Other duties as assigned relating to account analysis, research, and general ledger account reconciliations.

MINIMUM TRAINING AND EXPERIENCE

Requires a Bachelor of Business Administration degree with an emphasis in accounting required. At least five years’ experience in performing similar job duties that provide the required knowledge, skills and abilities. Experience in government accounting required.

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED

TO PERFORM ESSENTIAL JOB FUNCTIONS

Physical Requirements: Must be physically able to operate a variety of machines and equipment including a computer, calculator, telephone, etc. Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for periods of time. Must be able to lift and/or carry weights of up to twenty pounds.

Data Conception: Requires the ability to compare and/or judge the readily observable functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.

Interpersonal Communications: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes receiving assignments and/or direction from supervisor.

Language Ability: Requires ability to read a variety of policy and procedure manuals, financial documents, accounting software manuals, etc. Requires the ability to prepare financial reports, analyses, budget documents, memos, correspondence, etc., with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control and confidence.

Intelligence: Requires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written or oral form. Must have the ability to comprehend and interpret received information.

Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow and give verbal and written instructions; to train and teach employees. Must be able to communicate effectively and efficiently in a variety of technical and/or professional languages including accounting, procurement, etc.

Numerical Aptitude: Requires the ability to add and subtract totals, to multiply and divide, to utilize mathematical formulas, to determine percentages and decimals and to determine time. Must be able to use practical and advanced applications of algebra and accounting mathematics.

Motor Coordination: Requires the ability to coordinate hands and eyes using office machinery.

Manual Dexterity: Requires the ability to handle a variety of items, keyboards, office equipment, control knobs, buttons, switches, catches, etc. Must have minimal levels of eye/hand/foot coordination.

Color Discrimination: Requires the ability to differentiate colors and shades of color.

Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines. The worker may be subject to tension as a regular, consistent part of the job.

Physical Communications: Requires the ability to talk and hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear).
PERFORMANCE INDICATORS

Knowledge of Job: Has thorough knowledge of the methods, procedures and policies of City government as they pertain to the performance of duties of the Accountant. Has knowledge of the organization of the Department and of related departments and agencies. Has knowledge of the functions and interrelationships of the City and other governmental agencies. Is knowledgeable in the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position. Has considerable knowledge of general accounting practices and procedures as well as governmental accounting procedures. Is able to exercise analytical judgment in areas of responsibility. Is able to read and interpret complex materials pertaining to the responsibilities of the job. Is able to collect, compile, and assemble information clearly and concisely. Is able to maintain standards of accuracy in all reports, ledgers, accounts, etc. Has the ability to perform duties under stressful conditions related to meeting deadlines. Is able to make sound, educated decisions. Has the ability to offer instruction and advice to department personnel regarding policies, methods and regulations. Has the ability to offer training and assistance to co-workers and employees of other departments as required. Is able to take the initiative to complete the duties of the position without the need of direct supervision. Has the ability to learn and utilize new skills and information to improve job performance and efficiency. Has knowledge of the terminology and various professional languages used within the department. Knows how to maintain effective relationships with personnel of other departments, professionals and members of the public through contact and cooperation. Has thorough knowledge of proper English usage, vocabulary, spelling and basic mathematics. Has thorough knowledge of modern office practices and technology. Has knowledge of and skill in the use of computers for data and word processing. Has advanced knowledge of MS Excel including spreadsheet set up, advanced formulas, and advanced functions. Has knowledge of applicable occupational hazards and safety precautions. Knows how to react calmly and quickly in emergency situations.

Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with internal and external entities with whom the position interacts.

Quantity of Work: Performs described essential functions and related assignments efficiently and effectively in order to produce quantity of work which consistently meets established standards and expectations.

Dependability: Assumes responsibility for completing assigned work. Completes assigned work within deadlines in accordance with directives, policy, standards and prescribed procedures. Maintains accountability for assigned responsibilities in the technical, human and conceptual areas.

Attendance: Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests. Works the hours necessary to complete assigned work professionally and meet deadlines.

Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be accomplished and initiates proper and acceptable action for the completion of work with a minimum of supervision and instruction.

Judgment: Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice where appropriate and researches issues, situations and alternatives before exercising judgment.

Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with established policies or procedures, etc. Offers suggestions and recommendations to encourage and improve cooperation intra- and inter-departmentally.

Relationships with Others: Shares knowledge with managers, supervisors and co-workers for mutual benefit. Contributes to maintaining high morale among all employees. Develops and maintains cooperative and courteous relationships inter- and intra-departmentally, and with external entities with whom the position interacts. Tactfully and effectively handles requests, suggestions and complaints in order to established and maintain good will. Emphasizes the importance of maintaining a positive image.

Coordination of Work: Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of work elements and establishes a personal schedule accordingly. Attends required meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules.

Safety and Housekeeping: Adheres to all established safety and housekeeping standards. Ensures such standards are not violated.

Planning: Plans, coordinates and uses information effectively to enhance activities and production. Knows and understands expectations regarding such activities and works to ensure such expectations are met. Develops and formulates ways, means and timing to achieve established goals and objectives. Effectively and efficiently organizes, arranges and allocates financial and other designated resources to achieve such goals and objectives.

Organizing: Efficiently organizes own work.

Decision Making: Exercises discretion and judgment in developing and implementing courses of action affecting functions. Recognizes when a particular policy, procedure or strategy does not foster the desired result, and moves decisively and explicitly to develop and recommend alternatives.

Creativity: Regularly seeks new and improved methodologies, policies and procedures for enhancing the effectiveness of functions. Employs imagination and creativity in the application of duties and responsibilities. Is not adverse to change that supports achievement of goals and objectives.

Human Relations: Strives to develop and maintain excellent rapport with City staff. Listens to and considers their suggestions and complaints and responds appropriately. Establishes a work environment to promote and maintain mutual respect.

Policy Implementation: Has a clear and comprehensive understanding of policies regarding functions of the position and the function of the organization.

Policy Formulation: Maintains awareness of changes in operating philosophies and policies, and routinely reviews policies to ensure any changes in philosophy or practice are appropriately incorporated into functions. Recognizes and understands the relationship between operating policies and practices and morale and performance. Strives to ensure that established policies enhance same.

Job Type: Full-time

Salary: $18.00 /hour

Experience:

  • accounting: 5 years (Preferred)

Education:

  • Bachelor's (Required)

Location:

  • Beaufort, SC 29902 (Preferred)

Work authorization:

  • United States (Required)

Work Location:

  • One location

Benefits:

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan
  • Paid time off
  • Tuition reimbursement

Schedule:

  • Monday to Friday