The overall day-to-day operations of the Supply Chain Procurement Department. Oversees, directs and coordinates the daily activities of assigned personnel. Develops and implements effective methods, policies and procedures in conjunction with Prospect policies. Monitor and ensure assigned tasks are accomplished. Promotes the mission, vision, and values of the organization.
The Director of Procurement Services will also serve as a resource to senior management and physicians in matters related to purchasing procedures, expense reduction initiatives, value analysis and contract negotiations.
Supervises assigned personnel. Assigns functions and define roles. Establishes goals and objectives as well as standards of performance, and monitors to ensure accomplishment. Evaluates performance; handle discipline issues as necessary. Monitors the duties of the staff for a widely diverse group of contracts, agreements, and incentives for various commodities and services:
o Ensures pricing is accurate and consistent
o Ensures pricing is established at the appropriate negotiated tier level
o Ensures negotiated discount percentages are reflected in the pricing structure
o Ensures correct rebates and/or commissions are received in a timely fashion
o Ensures any healthcare affiliate under the Crozer umbrella receives the appropriate negotiated contract terms and conditions
Maintains an atmosphere of good customer relations with co-workers, fellow employees, fellow Senior Leadership Team, Directors, Managers, affiliate staffs, and vendors that creates a positive and productive work environment
Works with the senior leadership to develop savings programs. Creates and monitors a database for tracking and reporting annual Bridge projects. Collaborates with Prospect Corporate on contracts/agreements used to purchase services medical equipment, supplies and services and EVS/Facilities
Collaborates with the Logistics and Inventory Management team to ensure accurate forecasting and PAR inventory planning
Identifies and implements process improvements to increase efficiency and accuracy
Serves as a lead Supply Chain member of the hospital's Value Analysis Team to provide guidance regarding product and equipment evaluations, product standardization, loaner equipment and vendor contracts.
Manages Apttus contract approvals and uploads as necessary. Responsible for contract management. Develops, maintains, and coordinates a systems for regularly scheduling contract reviews. Monitors contracts/agreements for expirations and notify the responsible end user and key stake holders in conjunction with local and Corporate Contract Team.
Coordinates the standardization of supplies and equipment within the organization. Coordinate the resolution of equipment and supply quality and service problems with vendors. Give consideration to environmental concerns in the selection of supplies and equipment.
Participates in various Corporate, hospital committees and/or professional organizations as well as the appropriate GPO committees and groups. Keep abreast of developments in Procurement, Contracting, Distribution, and inventory technology, etc.
Manages the Product Recall process through appropriate staff
Assists in coordinating upgrades to the MMIS system and use of new software applications as required.
Coordinates with Corporate Regional Contract Team in the preparation and assists staff in the development of Requests for Proposals (RFP's) as required. Manages and coordinates bid review, clarification and evaluation with the project team established
Manages and maintains the automated vendor management and compliance system. Ensures that vendors are in compliance
Coordinates the reconciliation process for invoices with the Accounts Payable department when price and quantities do not agree with the purchase order.
Maintains required metrics / KPI's and reports on a monthly basis
Assists in the preparation of the annual departmental operating and capital budgets; operates the procurement function within the approved budget
Education and Training:
B.A. or B.S. Degree required with relevant (operations, business) field of study preferred.
Experience and Knowledge:
10+ years relevant supply chain & purchasing experience preferably in healthcare preferred 5+ years required.
Registration, Licensure and/or Certification:
CMRP (Certified Materials & Resource Professional) certification through AHRMM (Association for Healthcare Resource & Materials Management) is preferred.
Strong working knowledge of procurement, MMIS systems, and Group Purchasing Organizations.
Inquisitive, detail-oriented with strong quantitative analytical skills and an innovative approach to problem solving.
Excellent MS Office (Excel, Word and PowerPoint) capabilities required.
Strong written communication and presentation skills required.