Human Resouces Specialist - Part time

Millennia Housing Management, Ltd. - Cleveland, OH


We believe that each employee makes a significant contribution to our success. The assigned responsibilities should not limit that contribution. Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the incumbent nor our company to only the work identified. We expect that each employee will offer their services wherever and whenever necessary, to ensure the success of our endeavors. This is a part-time position, up to 29 hours per week.

Position Overview

The HR Assistant provides administrative and clerical support in various areas of the HR function. The role will primarily assist with file administration, onboarding, recognition, and leave administration.

Essential Functions

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

File Administration

  • Assist with distribution of mail and send outgoing mail (electronic) according to each requestor

· Maintain filing system by creating files for new hires and transferring terminated employees’ files accordingly. Uploading to HRIS documents as needed


  • Prepare and distribute anniversaries and birthdays cards each month

· Assist with coordination of all employee events and celebrations on a monthly basis for Field and Corporate locations – maintain monthly calendar of events

Onboarding & Offboarding

  • Order business cards for Corporate and Field employees
  • Assist sending emails or making phone calls with information about the company, position, work schedules, dress code and parking options (corporate employees)
  • Assist in preparing onboarding kits and paperwork, as well as distributing and collecting forms and required paperwork
  • Assisting in preparing and distributing announcements of new hires, transfers and promotions
  • Gather and process new hire paperwork, including I9, E-Verify, and other forms

Leaves Administration

  • Assist with the review, processing and tracking of company-wide leave requests in accordance to federal and state laws and company policies
  • Provide leave paperwork according to eligibility, requests, and legal requirementsOther

· Reconcile credit card receipts and transactions for HR management team members utilizing company’s software

· Answer calls and emails from employees or customers and communicating via phone or email to resolve inquiries or determine the need for escalated support and care

· Responsible for providing exemplary customer service and interactions

· Must understand the confidential nature of HR data and adhere to all Company policies related to confidentiality and security of personal information when processing all transactions and addressing inquiries

· Support other HR functions as needed

· All other duties as assigned or required

Qualifications Experience & Education

  • 1+ year of experience in an employee service -oriented environment supporting the execution of administrative and clerical tasks.
  • HR experience a plus. Bachelor's degree in HR preferred
  • Proficient with Microsoft Office required
  • Experience with ADP Workforce Now or similar HRIS systems preferred
  • Ability to read English language sufficiently to understand written work orders and instructions is required.Additional Qualifications
  • NoneGrooming & Uniform
  • Must maintain a neat, clean and well-groomed appearance.Physical Demands
  • N (Not Applicable) Activity is not applicable to this position.
  • O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
  • F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
  • C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)

Physical Demands



Stand - C

Grasp - O

10 lbs or less - C

12 lbs or less - O

Walk - C

Reach Outward - F

11-20 lbs - O

13-25 lbs O

Manually Manipulate - O

Reach Above Shoulder - O

21-50 lbs - O

26-40 lbs O

Sit - F

Speak - C

51-100 lbs - O

41-100 lbs O

Climb O

Crawl - O

Over 100 lbs - O

Squat or Kneel O

Bend - O

Other Physical Requirements:


Work Environment

Work is performed indoors in office setting with regulated temperature, some noise, people,furniture, and equipment.

About The Millennia Companies

The Millennia Companies is a vertically integrated real estate company, based out of Cleveland, Ohio, comprised of Millennia Housing Management (MHM), Millennia Housing Development (MHD), Millennia Housing Capital (MHC), American Preservation Builders (APB), Millennia Commercial Group (MCG), and the Millennia Hospitality Group (MHG). The Millennia Companies specializes in the acquisition, rehabilitation, and management of affordable and market rate properties. The Millennia Companies was founded in 1995 by Frank T. Sinito and has since become a multidimensional, diverse company that manages 30,000 units across 26 states.

EOE/Disabled/Veterans Statement

We are an Equal Opportunity Employer. Each applicant for employment is considered solely on the basis of job qualifications, without regard to race, color, religion, sex, sexual orientation, genetic information, age, disability, national origin, veteran status, or any other classification protected by law.

Background Check Process

The information in your resume and application, including employment history, educational history, and credentials/certifications, are subject to verification.

Job Type: Part-time


  • Administrative support: 2 years (Preferred)
  • Processing new hire paperwork: 3 years (Preferred)