Location: Oakland
Job ID: 72593
Job Posting
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UC OFFICE OF THE PRESIDENT
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President
Position Base
Oakland
Location
UCOP - Franklin Building
Department Overview
Budget Analysis and Planning (BAP) manages UC's annual budget and conducts long range financial planning. Our role includes analysis of the complex factors which influence the university's budget, development of the annual budget requests to the State, and coordination with the campuses on a wide variety of budget-related issues. We advocate in support of the university's budget and we work with leadership from across the university system to integrate local and UC-wide priorities into our forecast and planning.
Position Summary
Under the general guidance of the Associate Vice President of Budget Analysis and Planning, the Director oversees and coordinates select cross-functional activities, including development of methodologies for operating budget development, recommendations for allocation of funds, financial planning and analyses, and responses to operating budget-related queries from external entities. Meets with Regents, Office of the President senior leadership, campus Budget Directors, Vice Chancellors for Planning and Budget, State Governmental Relations colleagues, external stakeholders (e.g., California Department of Finance staff), and other support staff, as needed, to discuss and communicate budget office policy and actions. Oversees and directs preparation of responses to inquiries from the Board of Regents, the President and senior OP management, State Department of Finance, Legislative Analyst Office, California State Legislature, and other external entities. Supervises, in coordination with other managers, all budget department staff.
Key Responsibilities
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35% Incumbent manages development of analyses and methodologies for operating budget development, including review of tuition and fee proposals from campus programs; development of major budget documents and presentations; and conducts analyses of long-term operating budget issues. Oversees the development of methodologies for funding allocations to the campuses and for reporting budgetary implications. Develops and explains the methods used by UCOP to distribute resources to the campuses. Oversees activities related to reconciliation of funds available and revenue projection process; recommends options for maximizing revenue.
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25% Incumbent has lead responsibility for developing and creating the annual Regents Budget request. This document provides a detailed examination of major issues facing the University involving all areas of the operating budget and policy issues that are of interest to Regents, state government officials and staff, and internal UC constituencies. Oversees the development and implementation of costing models to facilitate decisions related to the funding of general campuses and their academic programs. Oversees development of methodology underlying the State's funding of the University's enrollment growth and oversees updating of funding factors annually. Coordinates with other OP units and with campuses to integrate budgetary data into the overall plan for year-round instruction. Works with outside agencies to secure economic information needed for development of policy directions and revenue projections. Works with outside agencies to secure economic information needed for development of policy directions and revenue projections.
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20% Incumbent oversees review of legislative reports and responses to operating budget-related queries from the Board of Regents, State Department of Finance, Legislative Analyst Office, California State Legislature, and other external entities. Oversees investigations and support for external consultants. Oversees analysis of legislation that may impact State General Funds and the University's State support. Communicates with campus Budget Directors and Vice Chancellors for Planning and Budget regarding funding allocations and decisions. Fosters ongoing relationships with campus leadership about policies and recommendations from Budget Analysis and Planning. Ensures that responses to external inquiries comply with University policy and stated University positions.
20% Responsible for supervision of staff whose areas of responsibility fall across all operating budget functional areas. Review and approves all work product for supervised staff ensuring accuracy and quality of staff work.
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Experience
Required Qualifications
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Minimum 12 years of experience in budget planning and analysis, preferably in public higher education, with a strong understanding of higher education funding models. Inclusive of:
- Experience in developing proposals related to student tuition and fees, reviewing/updating policies on student fees, and communicating this information in a public setting to relevant stakeholders.
- Experience in communicating information to key stakeholders, particularly via written memos and papers, to document information and present analyses and proposals.
Skills and Abilities
Required Qualifications
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Experience in budget planning and development which demonstrates a thorough knowledge of the issues related to operating budget development and analysis. Ability to identify key issues critical to the success of a budget policy, define and test options to develop effective and thorough recommendations and justifications.
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Demonstrated ability to conduct quantitative data analysis with large administrative datasets. Demonstrated experience managing projects and providing direction to staff regarding operating budget planning and process issues. Demonstrated ability to work calmly and effectively in situations under pressure and to manage time effectively in a changing environment. Demonstrated ability to work as a leader in a collaborative environment, build consensus and promote the exchange of information among project team members, project management staff and internal units.
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Excellent attention to detail as demonstrated by routinely and thoroughly verifying all work to ensure accuracy. Excellent written communications skills with the ability to prepare and/or edit complex reports involving logical and quantitative analysis, so that it is clearly understandable by both technical and lay readers. Excellent oral communications skills that demonstrate a professional demeanor, the ability to interact with others with discretion and tact, leading to the constructive resolution of conflicting views and a successful outcome. Excellent interpersonal skills as demonstrated by the ability to interact with others in a consistently positive manner, relate to a wide array of people, and develop/use contacts to improve job performance.
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Excellent leadership, expertise and sensitivity to a highly complex political landscape (having no precedent) required to develop and advocate for systemwide budget within UC and externally. Demonstrates very strong political acumen and influence across all levels of the organization to achieve project results that are critical to the success of unit objectives.
Education
Required Qualifications
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Bachelors degree in related area.
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Advanced degree in public administration, public policy, or related field, or an equivalent combination of education and experience.
Travel Requirements
10% Incumbent is expected to travel, on occasion, to meetings with Regents, stakeholders in Sacramento, conferences, and other required events.
SPECIAL CONDITIONS
This position has been approved for a hybrid work arrangement. The person hired will be required to reside in the State of California and will be asked to report to work onsite on Tuesdays and Wednesdays at UC's Office of the President (UCOP) located in Oakland, CA, subject to change.
SALARY AND BENEFITS
Job Title
Systemwide Budget Manager 3
Job Code
000281
Salary Grade
Grade 28
Payscale:
$205,000 - $217,000
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging
ADDITIONAL INFORMATION
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The first review date for this job is
September 23, 2024. The position will be open until filled.
CONDITIONS OF EMPLOYMENT
Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
EEO STATEMENT
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
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To apply, visit https://careerspub.universityofcalifornia.edu/psc/ucop/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=72593&PostingSeq=1&SiteId=19&languageCd=ENG&FOCUS=Applicant
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