Benefits:
- 401(k) matching
- Company parties
- Competitive salary
- Flexible schedule
- Opportunity for advancement
- Parental leave
- Company car
- Dental insurance
- Employee discounts
- Health insurance
- Wellness resources
Hourly Rate: $85,000 - $90,000
Hours: Full Time - 40 hr/ week
Expected Start Date: 08/05/2024
Location: Remote
Reports to: Head of Operations
Created in 2015 by two Black women, ELSO Inc. provides culturally relevant education and leadership development opportunities that invite Youth of Color to Experience Life Science Outdoors (ELSO). Our mission is to teach and frame science and nature-based education through a lens that centers and elevates the stories, ways of knowing, individual needs, and lived experiences of Black and Brown communities. ELSO seeks to reduce the achievement gap in STEAMED (Science, Technology, Engineering, Arts, Math, Environment, Design) education and professions while creating a sense of belonging for Black and Brown people in the natural and built environments. ELSO uses a multi-cultural approach to STEAMED education that is rooted in environmental justice and cultural history. We are demonstrating a model for STEAMED education led by People of Color.
ELSO Inc is hiring a Finance Manager to provide resource allocation and tracking of internal projects relating to outdoor learning, workforce development, climate resilience and environmental justice. The role of the Finance Manager is to ensure expenses tie to project highlights, milestones, and experiences of the organization and partners. This position is a single point of contact for distribution of funding to frontline community based organizations that ELSO Inc is in partnership with. For government funded projects, the role manages the submission of advance requests, closely analyzes each receipt, prepares conditional award reimbursement requests, and represents the perspective of partners and interns in collaborative meetings with Accounting, accounts payable and Head of Operations. For our established programs, the Finance Manager intuitively prepares proposed budgets to fill areas of greatest need accompanying funding requests.
To balance proposed budgets with the areas of greatest need the ideal candidate will need to go to programming and outreach events, understand our work ethos and impact, be at minimum an Intermediate skill level Quickbooks user, know how to independently run and analyze Budget versus Actuals reports and be a helpful addition to the programming team. The ideal candidate is courteous, prompt, detail oriented, intellectually curious and is passionate about ELSO Inc’s mission.
Systemic Change Ethos (20%)
Be in community with the internal programming team and project collaborators.
- Learn and become a steward of ELSO Inc’s mission, vision, values and program framework
- Be a resource for systems set up, best practice optimization, and staff education
- Identify opportunities to patronize mission aligned vendors for supply purchases
- Periodically attend project, program and partner events
- Support and assist partners to ensure a positive compensation experience
- Prepare for and help ensure this frontline community based organization will successfully pass A-133 audit
Pre award / financial analyst (15%)
Collaborate with grant writers for pre-submission budget preparation and contracts.
- Prepare budgets and budget justifications for grant writers and others
- Administer, review, and negotiate award terms and conditions associated with grant applications and Request for Proposal processes
- Shepherd the application for adjustment from the de minimis rate
Post award / Grant Administrator (65%)
Collaborate with the Special Operations team for post-submission document tracking, reporting, and line items spending.
- Work with vendor and collaborator administrators to ensure federal policies are followed and monitor for compliance
- Create and monitor spending / budget v actuals reports
- Track expenditures in relationship to program deliverables
- Track receipts, paid invoices; serving as lead on any internal approvals processes
- Provide guidance and advise staff on all aspects of grant and contract management
- Respond to and consult with the Special Ops team for deadlines on reports, special terms and conditions, budgetary issues, and invoicing
- Prepare and submit federal reimbursement requests in order to balance spending needs with cash flow
- Track and review supporting documentation and ensure compliance with relevant CFRs
- Responsible for regular review and maintenance of accounts payable entries relating to the grants
- Gather partner payment requests and coordinate with Accountant and Head of Operations to produce timely, intuitive payment schedule
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No direct reports or supervisory capacity written into this role.
- Ability to read, interpret and implement requirements on federal grants
- Bachelor’s Degree
- Grants administration 4 years (federal preferred)
- 5+ years experience working in Quickbooks
- Must be able to pass a background check and have clean driving record for 1 year prior to application
- Proficient in Quickbooks, Google Sheets
- Flexible schedule
- Sick, Vacation, Holiday and PTO Days
- Work phone
Mileage coverage
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- Health Insurance
- Life Insurance
- Vision Insurance
- Dental Insurance
401k after 1 year
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ELSO will supply all office essentials (computer, mouse, keyboard, printer, pens, paper, etc.) to staff working from a home office as well as subscriptions to required software.
This is a remote position.
