Administrative Assistant

Thermo Fisher Scientific - Durham, NC

Full-time
Job Description
When you join us at Thermo Fisher Scientific, you’ll be part of a smart, driven team that shares your passion for exploration and discovery. With revenues of $22 billion and the largest investment in R&D in the industry, we give our people the resources and opportunities to make significant contributions to the world.

Location / Division

Durham, NC / Pharma Services Group

How will you make an impact?

The Administrative Assistant III provides high-level administrative support to at least three vice presidents at any given time. Always managing matters with strict confidentiality and with the ability to meet short deadlines. The focus of work may vary based on individual needs of the manager and functional area.

What will you do?

  • Conserves manager’s time coordinating requests and responses internally and externally; acts as a liaison between the manager and other leaders, employees, external clients, vendors, and stakeholders
  • Manages calendar that changes often and requires coordination and sensitivity; screens requests for meetings
  • Plans, organizes, and schedules meetings and events with individuals or large groups
  • Researches and recommends meeting location options; coordinates contract and logistics; selects caterers, orders food and drinks, and oversees set-up for meetings; may sign small catering contracts as allowed by company policy
  • Screens incoming calls and correspondence and responds independently when appropriate.
  • Prepares documents, meeting agendas, meeting minutes, presentations, and spreadsheets for approval
  • Makes travel arrangements and prepares itineraries for travel within the U.S. and internationally; changes travel schedules, flights, hotels, and rental cars during normal business hours and also off-hours as needed
  • Reviews and processes expense reports
  • Provides other general administrative support, such as filing, scanning, and copying
  • Performs other duties as assigned
How will you get here?

Education

  • High school diploma or GED
Experience

  • 3 years of administrative support experience
Equivalency

  • Equivalent combinations of education, training, and relevant work experience may be considered
Knowledge, Skills, Abilities

Competencies:
  • Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
  • Effective verbal communication skills
  • Excellent English grammar, spelling, punctuation, and writing skills
  • Strong attention to detail and work accuracy
  • Excellent organizational skills
  • Ability to prioritize workload and meet strict deadlines
  • Ability to work flexible hours
Physical Requirements:
  • Position requires moving about office locations
  • Ability to manipulate (lift, carry, move) objects of light weights up to 25 pounds
  • Arm, hand and finger dexterity, including ability to grasp and type for prolonged periods of time
  • Visual acuity to use a keyboard, computer monitor, operate equipment, and read materials for prolonged periods of time
  • Ability to sit, reach with hands and arms, talk, and hear for prolonged periods of time
Preferred Qualifications

  • Associate degree in Secretarial Science, Business, or related field
  • Recent experience supporting an executive in a corporate environment
Disclaimer

This job description is intended to present the general content and requirements for the performance of this job. The description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Managers and supervisors may assign other duties as needed.

Nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees.

At Thermo Fisher Scientific, each one of our 70,000 extraordinary minds has a unique story to tell. Join us and contribute to our singular mission—enabling our customers to make the world healthier, cleaner and safer.

Apply today! http://jobs.thermofisher.com

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

If you are an individual with a disability who requires reasonable accommodation to complete any part of our application process, click here for further assistance.
Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.