Full Job Description
Job Number: 346784
Leave of Absence Administrator- Human Resources
Chicago Public Library
These positions are open to the general public and to all current city employees covered under the terms of the City's collective bargaining agreement with American Federation of State, County, and Municipal Employees (AFSCME)- BARGAINING UNIT 1, 3, 4 & 5.
IF YOU ARE A CURRENT CITY EMPLOYEE AND WANT TO EXERCISE YOUR CONTRACTUAL RIGHTS TO BID, YOU MUST APPLY ON THE BID ONLY SITE AT: www.cityofchicago.org/CAREERS
(Once the website opens, scroll down and click on the button titled "Bid Opportunities.")
IN ADDITION, YOU MUST CHECK THE BOX ON THE CAREERS APPLICATION TITLED "ALREADY EMPLOYED BY THIS COMPANY", CORRECTLY ENTER YOUR EMPLOYEE ID, AND SELECT THE CORRECT BARGAINING UNIT.
YOU MUST USE THE EMPLOYEE NUMBER FOUND ON THE UPPER LEFT-HAND CORNER OF YOUR PAY CHECK STUB LABELED "PAYEE/EMPLOYEE NUMBER."
(NO OTHER FORMAT OR SYSTEM CAN BE USED TO OBTAIN YOUR EMPLOYEE NUMBER).
FAILURE TO CHECK THE "ALREADY EMPLOYED BY THIS COMPANY" BOX, ENTER YOUR EMPLOYEE ID, AND SELECT THE CORRECT BARGAINING UNIT WILL RESULT IN A REJECTED BID APPLICATION.
Number of Positions: 1
Duties: Under supervision coordinates and administers all employee leave programs (e.g., FMLA, military, VESSA, etc.) ensuring compliance with applicable Collective Bargaining Agreements (CBA), city policies, and federal and state laws. Receives and reviews requests for leaves, including supporting documentation; sends required notifications, forms and letters; and determines leave eligibility. Tracks continuous, intermittent, paid and unpaid leave time in accordance with policies and procedures. Serves as the primary point of contact for leave requests communicating directly with department managers and employees advising them on appropriate leave processes and policies via phone and email. Develops and generates tracking reports to identify and analyze leave data and trends. Prepares and oversees the preparation and processing of occupational injuries and works with managers to ensure proper documentation is followed. Serves as liaison with reasonable accommodation requests by working with the City's disability officer. Serves as liaison for all Equal Employment Opportunity (EEO) complaints such as discrimination as well as sexual harassment and violence in the workplace. Liaison with City departments (e.g., Human Resources, Law, etc.) to submit required documentation for pending cases and represents department at related hearings. Creates and maintains computerized and manual employee file system relative to leave processing, ADA requests and EEO complaints. Keeps abreast on changes to federal, state and local laws (e.g., FMLA, ADA, VESSA, etc.) and ensures changes to departmental processes are appropriately implemented. Create job aids to inform employees about leave programs. Use MS Excel to create spreadsheets to track leave requests.
LOCATION: Harold Washington Library Center- Human Resources- 400 S. State Street 10th Floor
DAYS OFF: Saturday & Sunday
SHIFT: 37.5 hours per week
HOURS: 8:30-5:00 to be scheduled during normal unit hours
THIS POSITION IS IN THE CAREER SERVICE
Graduation from an accredited college or university with a Bachelor's degree in Human Resource Management, Business Administration or a directly related field, plus one year of work experience in leave of absence, disability, worker’s compensation, and/or benefits administration, or an equivalent combination of education, training and experience.
Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.
Education & Employment Verification- Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.
NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.
NOTE: You must provide your transcripts or diploma, professional license, or training certificates at time of processing, if applicable.
VETERANS PREFERENCE NOTE: The City of Chicago offers Veterans Preference to both current, active military personnel AND military personnel who have served in the Armed Forces of the United States and have received an honorable or general discharge. Eligible candidates must have at least six months of active duty documented. In order to receive the veterans preference, candidates need to indicate whether or not they are a veteran by answering "yes" or "no" to the question on the online application that asks, "Are you currently serving on active duty for at least six months in the Armed Forces of the United States OR have you served in the Armed Forces of the United States on active duty for at least six months and received an honorable or general discharge?" In addition, you must attach documentation to verify your military service. For veterans, you must attach a copy of your DD214 to your online application which includes character of service status OR a letter from the United States Veterans Administration on official stationary stating dates of service and character of service. For active military personnel, you must attach a letter from your Commanding Officer on official stationary verifying your active duty, length of service, and character of service in the Armed Forces of the United States AND a copy of your military ID to your online application. Failure to answer the question and attach the required documentation will result in you not being considered for the Veterans Preference.
This position requires applicants to complete an interview which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.
Preference will be given to candidates possessing the following:
Proficiency performing timekeeping duties using automated timekeeping systems
Work experience processing various personnel transactions in Oracle, CHIPPS, or related Human Resources database system
Human resources work experience in a municipal government setting
Associate’s degree or above
Proficiency with MS Office
Evaluation: Your initial evaluation will be based on information provided on the application form and documents submitted with the application. Applications must be submitted by the individual applicant. No second party applicants will be accepted.
Residency Requirement: All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.
If you would like to request a reasonable accommodation due to disability or pregnancy in order to participate in the application process, please contact the City of Chicago, Department of Human Resources, at 312-744-4976 (voice) or 312-744-5035 (TTY). Please be prepared to provide information in support of your reasonable accommodation request.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.
City of Chicago Department of Human Resources
Lori Lightfoot, Mayor Christopher Owen, Commissioner
Please note, all positions with the City of Chicago close promptly at 11:59pm. Applications for this position will be accepted until 11:59pm on August 13, 2021. No exceptions will be made.
Job Posting: Jul 30, 2021, 12:00:00 AM | Closing Date (Period for Applying) - External: Aug 13, 2021, 11:59:00 PM
Salary: $58,020/Annually Pay Basis:Yearly