Administrative Assistant/Office Manager

J. Forrest Development, LLC - Stamford, CT

Full-time

J. Forres Development is seeking an Administrative Assistant to provide support for our fast growing construction services company. The ideal candidate will be enthusiastic, highly organized, detail-oriented, possess excellent verbal and written communication skills and have experience and talent in the responsibilities and duties outlined below. This position will be based in our Stamford office.

Responsibilities:

  • Provide timely, efficient and accurate handling of daily business operations
  • Create and track proposals
  • Compile and create internal and client facing daily reporting & assist project managers with tasks related to client reporting
  • Be the available contact for employees in the field to assist with administrative tasks
  • Prepare client billing in Quickbooks
  • Create expense reports
  • Manage & submit insurance Wrap Up data
  • Assist with special projects as directed

Qualifications and Skills:

  • Ability to multi-task in a fast-paced, deadline-oriented environment and manage multiple projects simultaneously
  • Excellent verbal and written communication and organizational skills; attention to detail, self-motivation and the ability to think proactively is essential
  • Construction experience is a plus
  • Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook) & Quickbooks

Job Type:

  • Full-time

Experience:

  • Construction: 1 year (Preferred)
  • administrative assistant: 2 years (Required)
  • QuickBooks: 1 year (Preferred)

Education:

  • Associate (Preferred)

License:

  • OSHA (Preferred)

Work authorization:

  • United States (Required)

Benefits:

  • Health insurance
  • Bonus
  • Paid time off

Financial Duties:

  • Expense reports
  • Billing

Schedule:

  • Monday to Friday

Job Type: Full-time

Salary: $50,000.00 to $65,000.00 /year

Experience:

  • relevant: 1 year (Required)
  • Administrative Assistant: 1 year (Required)

Location:

  • Stamford, CT 06902 (Required)

Work authorization:

  • United States (Preferred)

Additional Compensation:

  • Bonuses

Work Location:

  • One location

Benefits:

  • Health insurance
  • Paid time off
  • Professional development assistance

Typical start time:

  • 8AM

Typical end time:

  • 5PM

Administrative Duties:

  • Scheduling
  • Stocking supplies
  • Sorting and sending mail
  • Answering and routing phone calls
  • Managing social media

Financial Duties:

  • Expense reports
  • Billing
  • Processing payments
  • Payroll
  • Purchasing

Team Environment:

  • Working alone and with a team

This Company Describes Its Culture as:

  • Detail-oriented -- quality and precision-focused
  • Outcome-oriented -- results-focused with strong performance culture
  • Stable -- traditional, stable, strong processes
  • Aggressive -- competitive and growth-oriented
  • Innovative -- innovative and risk-taking
  • People-oriented -- supportive and fairness-focused

This Job Is:

  • A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks - learn more at https://start.indeed.com/fair-chance)
  • A job for which military experienced candidates are encouraged to apply
  • Open to applicants who do not have a college diploma