Administrative Assistant

The Howard Hughes Corporation - Columbia, MD (30+ days ago)3.3


The Howard Hughes name is synonymous with entrepreneurial vision, tenacity and a pioneering spirit—values still embodied by The Howard Hughes Corporation today. While Hughes’ passion for aviation and the silver screen are legendary, it was his investment in real estate that forms the bedrock of the company. At the core of our DNA we believe we can Make Life Extraordinary. We strive to embody these same qualities for every individual that our company touches, from stakeholders to partners, from consumer to shareholder.

We believe in “Thinking Big” at The Howard Hughes Corporation. We demand excellence and an unrelenting dedication to success. Our mission is to be the pre-eminent developer and operator of master planned communities and mixed-use properties in the United States. We create timeless places and memorable experiences that inspire people while driving sustainable, long-term growth and value. We create environments where people want to live, work, shop, dine and play from coast to coast.

POSITION SUMMARY:
This position is directly responsible for providing administrative support to the Columbia Development Team as well the Office Leasing, Marketing, Accounting and Legal Teams. Additionally, this position will provide administrative and some IT support to the Columbia Office as needed.

ESSENTIAL JOB RESPONSIBILITIES:
Provide administrative support to: VP, Office Leasing; Director, Marketing; Sr. Development Director; Sr. General Counsel; Development Associate
Coordinate and schedule meetings and conference calls, as directed
Manage calendars upon request
Schedule travel and submit monthly expense reports
Track and enter vendor contracts, task orders, purchase orders, etc. in Sales Force
Interact daily with all levels of management in a polite and professional manner
Assist in coordinating events, both internal and external, for marketing, leasing, and development related activities
Provide direct back-up for receptionist which includes greeting guests, sending and receiving US Mail, overnight courier delivery services, ordering supplies, submitting tenant request, and answering and directing calls as necessary
Provide administrative back up to other administrative assistants within the office as needed
Act as “good will ambassador” for all new hires
Contract administration support as needed.
Provide IT support at a moderate level which includes troubleshooting computer hardware, network, and software issues and escalating as needed
Setup and take down of computer (workstation) equipment
Relocate equipment as instructed
Be the “go to” person for all VTC, computer, and cell phone related issues
Act as IT liaison between the Corporate and Columbia offices for system or equipment upgrades
Assist in implementing new software and/or programs rolled out by Corporate IT

KNOWLEDGE, EXPERIENCE AND SKILLS:
At least 3-5 years of administrative experience preferred
Must be proactive and be able to work independently with little or no supervision on a regular basis
Highly organized and multi task/project oriented with the ability to work in high-intensity environments
Knowledge of office equipment with experience in troubleshooting IT issues preferred
Ability to work overtime as needed
Must possess the ability to deal with all levels of management including at the executive level
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook required
Knowledge of Salesforce, e-Builder, Bluebeam and/or Adobe Pro are a plus
Excellent business writing and verbal communication skills are a must

EDUCATION, CERTIFICATIONS AND LICENSES:
High school graduate with at least a 2-year college degree
IT related courses extremely helpful