Executive Assistant

Make Up For Ever - New York, NY4.1

Full-timeEstimated: $60,000 - $75,000 a year
MAKE UP FOR EVER is looking for an Executive Assistant. Based in New York Office and reporting to the General Manager, Americas, this person performs a wide variety of responsible, complex and confidential administrative duties in support the GM; performs duties that require considerable confidentiality, initiative, tact, mature and independent judgment; strong interpersonal and organizational skills; coordinates meetings and activities with other departments and outside agencies.

Assists and supports the General Manager as directed by carrying out administrative assignments accurately and in a timely manner
Heavy domestic and international travel coordination
Heavy Calendar Management
Strong PowerPoint Skills a must
Arrange and coordinate conferences and meetings
Prepare expense reports for GM
Ability to anticipate the needs of executives in advance and keen attention to detail / problem mitigation
Functions as a liaison and interacts with staff, vendors, and clients on executive’s behalf
Willingness to learn and take on projects as needed
Ability to function as a true right hand
Code invoices for payment and submit for approval
Filing, organizing, and managing paperwork
Screen telephone calls and personally provide requested information or refer calls to other staff
Assisting with special projects as needed
Light personal work as needed
Highly confidential, adaptable, and professional
Ability to remain calm in difficult situations and maintain mental alertness and stamina to perform routine and specialized duties at assigned times and for long periods of time when necessary
Extremely detail oriented
Ability to work independently and make sound decisions
Strong computer and PowerPoint Skills
Ability to demonstrate effective & professional verbal and written communication skills
Ability to type accurately at a speed necessary for completing documents as needed
Ability to operate all equipment and programs necessary to perform the job
Strong MS Office & PowerPoint skills
Bachelor’s Degree or equivalent work experience
A minimum of 3-5 years of experience with increasing responsibility providing support to a manager at an executive, division or department head level