Administrative Assistant (Part-Time)

Reaching Milestones - Evans, GA3.9

30+ days agoPart-time
Description:
Under the direct supervision of the Administrative Manager/Clinical Director this position provides administrative and secretarial support for the clinical staff.

Typical Duties:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Establishes, develops, maintains, and updates filing system for the Clinical Director and the clinic
  • Drafts written responses or replies by phone or e-mail when necessary.
  • Answers phones, takes messages, or fields/answers questions for clinic
  • Handles confidential and non-routine information and explains policies when necessary
  • Works independently and within a team on special ongoing projects which may include: disseminating information, coordinating direct mailings, informing staff and parents of changes to policies and procedures
  • Types and designs general correspondences, memos, charts, tables, graphs, etc.
  • Organizes and orders clinic supplies as needed
  • Supports staff with clinic expenses and reimbursement when necessary
  • Activities include: travel reimbursement, documenting clinic credit card expenses. These expenses will then be forwarded to the office manager
Qualification Requirements:
  • Ability to operate a computer and basic office equipment
  • Skill in answering a telephone in a pleasant and helpful manner
  • Must be well organized and detail-oriented
  • Effective communication skills
Supervisory Responsibility:
This position has no supervisory responsibilities.

Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:
This is largely a sedentary role; however, filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Position Type and Expected Hours of Work:
This is a part-time position, hours may vary.

Requirements:
Associate's Degree is required. One year of administrative experience preferred.