Staff Assistant, Academic Affairs

University of the District of Columbia - Washington, DC (30+ days ago)3.9


Number of Vacancies: 1
Area of Consideration: Open to the Public
Employment Status: Full-Time, Temporary
Pay Plan, Series & Grade: DS0058/8
Salary Range: $50,462.79
Closing Date: June 15, 2018
Location: 4200 Connecticut Ave., NW Washington, DC 20008
Brief Description of Duties
Incumbent functions as a Staff Assistant to the Associate Dean for Academic Affairs in the David A. Clarke School of Law, Office of the Provost and Vice President for Academic Affairs.
Essential Duties and Responsibilities
  • Provides administrative and clerical support to the Associate Dean for Academic Affairs
  • In consultation with the Associate Dean for Academic Affairs develops class and exam schedules.
  • Generates reports on demand as requested by the Associate Dean for Academic Affairs
  • Handles travel arrangements for the Associate Dean for Academic Affairs by preparing travel request documents and completing expense vouchers.
  • Updates student, alumni and contacts databases.
  • Distributes, collects, and analyze course and faculty evaluations
  • Prepares Book Adoptions requirements to meet the deadline of the university bookstore
  • Compiles data and writes reports as required by the American Bar Association
  • Compiles data and writes reports as required by university accreditation organizations
  • Creates and maintains course files.
  • Surveys emerging teaching methods and technology to report to the Associate Dean for Academic Affairs and the Faculty
  • Assist in academic research as directed by the Associate Dean for Academic Affairs
  • Conducts new faculty orientation in accordance with law school policy
  • Monitors work-study hours for teaching assistants and notifies students and faculty about the remaining amount of the award.
  • Assist in the coordination of law school events by scheduling rooms, obtaining food provisions and taking photographs.
  • Orders supplies and equipment for the office.
  • Operates the photocopy machine and other office equipment
Other Duties

Performs other duties as assigned.
Minimum Job Requirements
  • High School Diploma; Bachelor's degree in business administration or related field preferred
  • Four (4) years of related office experience.
Information to Applicant
Condition of Employment: Temporary employment may be ended at anytime with or without cause.
Collective Bargaining Unit (Non-Union): This position is not in the collective bargaining unit.
Employment Benefits: Depending on the length of service, selectee may be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia's retirement plan (TIAA).
Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.
Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, genetic information, disability. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.
Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application.
Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B)
Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.
Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.
Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.
Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources Only.
Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.
The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University's EO Policy Statement, please visit: http://www.udc.edu/equal opportunity/.